Bookkeeper

My client in the manufacturing industry is seeking a Bookkeeper to join their highly successful business in Balito. Initially a six month contract with a possibility to permanent.

**Responsibilities**:

- Price list updates
- Entering of new price lists on Sage Accounting
- Processing of item adjustments entries
- Recording of entries for audit purposes
- Updating the banking daily
- Processing and reconciling of the bank statements
- Payment processing
- Receive and process payments from customers through various channels, such as checks, electronic transfers, and credit card transactions
- Record and allocate payments to the appropriate customer accounts
- Collections
- Monitor accounts to identify overdue payments
- Contact customers regarding outstanding invoices, resolve payment discrepancies, and negotiate payment plans if necessary
- Reconciliation
- Reconcile customer accounts and resolve any discrepancies or issues in a timely manner
- Ensure that payments are accurately applied to the correct invoices
- Account maintenance
- Maintain accurate and up-to-date customer information, including contact details and credit terms
- Update customer records with payment and transaction details
- Credit checks
- Conduct credit checks on new customers and assess credit-worthiness before extending credit terms on CGIC
- Recommend changes to credit limits based on payment history and financial stability
- Reporting
- Prepare and analyze reports on accounts receivable aging, cash receipts, and customer balances
- Provide weekly updates to management on the status of accounts receivable
- Communication
- Communicate effectively with customers, sales teams, and other internal stakeholders regarding payment-related issues and resolutions
- Collaborate with the sales department to address customer inquiries and resolve disputes
- Documentation
- Maintain organized and complete documentation of all accounts receivable transactions and communications
- Assist in preparing documentation for internal and external audits
- Customer service
- Provide excellent customer service by addressing inquiries and concerns related to billing and payments in a prompt and professional manner
- Invoice processing
- Receive and review invoices from vendors for accuracy and completeness
- Code and enter invoices into the accounting system, ensuring proper allocation to the correct expense accounts and cost centers
- Approval workflow
- Coordinate with department heads or managers to obtain necessary approvals for invoices before processing payments
- Ensure compliance with company policies and approval procedures
- Payment processing
- Prepare and process payment batches through various methods such as checks, electronic transfers, and automated payment systems
- Schedule payments in accordance with vendor terms and discounts to optimize cash flow
- Vendor Relations
- Communicate with vendors regarding payment inquiries, discrepancies, and issue resolution
- Maintain positive relationships with vendors to ensure smooth transactions
- Expense Reimbursement
- Process employee expense reports, verifying receipts and adherence to company expense policies
- Ensure timely reimbursement to employees for approved expenses
- Record Keeping
- Maintain accurate and up-to-date records of accounts payable transactions
- Reconcile vendor statements and resolve any discrepancies in a timely manner
- Month-End Closing
- Assist in month-end closing activities, including reconciling accounts payable balances and preparing reports for management
- Vendor Setup and Maintenance
- Assist in setting up new vendors in the system, collecting necessary documentation, and validating vendor information
- Regularly review and update vendor information to ensure accuracy
- Audit Support
- Provide documentation and support during internal and external audits related to accounts payable transactions
- Ensure that all records are well-organized and easily accessible
- Maintain and update new assets on the fixed asset register

**Requirements**:

- Diploma with 4 years experience
- Experience in the manufacturing industry advantageous
- Sage Evolution