Tender Coordinator

**Minimum requirements**:

- Matric
- 5 years’ experience in a relevant role within the consulting industry is essential.
- 5 years bachelor’s degree.
- Excellent computer skills.
- Strong teamwork skills are required.
- Strong time management skills.
- Excellent written and verbal communication skills.
- Ability to work in a fast-paced environment, manage multiple projects, set priorities, work independently, and perform under pressure.
- Must have a background in Supply Chain and knowledge of tenders and bid
- Must have past experience in completing Tenders and Bids

**Duties and responsibilities**:

- Assess all tender platforms daily and send new tender advertisements to the relevant team
- Responsible for maintaining a day-to-day tender database.
- Coordinating tender administrative activities.
- Completing compliance documentation by identifying required documents, preparing the tender pack, securing the required commission of oaths, and submitting for authorization within the deadlines.
- Collate the tender submission by receiving the inputs from the relevant team, completing the required formats, and submitting for authorization within the deadlines.
- Printing all legal company documents for tender use, creating tender covers, scans, copies, and envelops stickers to compile a tender document.
- Thoroughly and efficiently gather and ensure that all employees’ information is in order for tender purposes, such as CV’s, Qualifications, Professional Registrations, and ID’s.
- Analyze the RFP, EOI, RFQ, RFI and RFO’s for the understanding of the proposal response, company requirements, understanding client needs, and terms and conditions.
- Complete and compile Tenders/proposal documents.
- Editing the projects approach and methodologies to be used in tendering.
- Finalize the submission by managing the printing of the full submission pack, quality controlling the inputs, and verifying compliance with the tender requirements and guidelines within the deadlines.
- Responsible for archive management, filing, and record-keeping of tenders’ report submissions.
- Ensuring proper and timeous maintenance and updating of the tender register database.
- Update current documents on the company’ by engaging with the relevant department, advising on expiry dates, and following up until updated documents are received CSD, B BBEE, COIDA Municipal.
- Accounts Rental Invoices Bank Letters Staff List, Tax Clearance PIN, and financial statements.
- Confirmation of turnover letters Share list, Confirmation of shares letter Share Certificates PI.
- Insurance ISO Certificate, CESA Certificates, GBCSA Certificates, Company Profile to be updated with latest B BBEE info EEA 2 EEA 4 reports, create combined EEA 2 report and save under the Group.
- Facilities, Plant and Equipment List Confirmation of Insurance letters (New Insurance policy).
- Tender tracking and reporting.
- Maintain tender reports by following up on tender submission status and updating the status weekly.
- Notify relevant directors of wins/losses of tenders by receiving and reviewing the feedback and providing documentation to the directors.
- Prepare and update tender submission reports by tracking successes and losses, analyzing the outcomes, and identifying areas of improvement for the tender process.
- Maintain and keep up to date the CSD compliance status by tracking expiry dates.
- Uploading relevant documentation and addressing and resolving any issues.
- **Reference checks are non negotiable.**:

- **_PLEASE NOTE THAT NO SKYPE, TEAMS, OR WHATSAPP INTERVIEWS WILL BE ENTERTAINED. ALL INTERVIEWS WILL BE DONE ON SITE AND IN PERSON_