Hse Officer

**ROLE PURPOSE**

Responsible to support the County Leads with the establishment of an Integrated Management System (IMS) that is aligned with the Bidvest Facilities Management Integrated Management System and Client SHEQR contractual obligation, perform the required contractual and IMS required audits / inspections, update the relevant systems, institute corrective actions, ensure overall HSE compliance in the region and implement continuous improvement initiatives.

**MAIN OUTPUTS**
- Integrated Management System
- Assist with the establishing and setting of HSE standards to work towards and achieve.
- Review and ensure that all mechanisms, policies and procedures relating to the IMS are implemented and ensure continual improvement; as well as the continual efficiency and effectiveness of the IMS;
- Provide document and record management system and administration support;
- Execute and maintain a process for reporting, recording, investigating, initiate improvements, tracking and close-out of HSE incidents and accidents and monitor adherence to the process. Ensure that the Clients HSE Representatives are notified of all incidents and accidents;
- Execute and maintain a process for recording, maintaining, weekly monitoring of issues and risks, initiate the improvement process, track, close-out and escalating risk and issues to the Executive Operations;
- Manage HSE risk assessments and report any new hazards/ risks and aspect/ impacts;
- Ensuring that HSE risk assessments are carried out and that HSE Plans are adhered to;
- Maintain a Permit to Work System, provide process training and verify adherence to the Permit to Work System and initiate improvements;
- Compile, manage and update the HSE file for the Region (Gate 2)
- Obtain Gate 2 approval from the client’s HSE representative.
- Manage, Maintain, and continually improve Safety 360 system to ensure compliance with Bidvest and Vodacom STD
- Sub-Contractor HSE Compliance
- Manage and monitor subcontractors Gate 1, Gate 2 and work execution HSE compliance in the region;
- Issue sub-contractors Gate 2 approval and ensure action plans are in place whereby you monitor their compliance.
- Conduct subcontractor HSE compliance and legal audits at least quarterly to ensure that their HSE Plan and Files are updated.
- Incident Management (Near misses, Incidents, accidents, non-conformances, etc.)
- Report all incidents within 24 hours to the HSE Manager and Client on the required form.
- Record all incidents on the Vodacom FFO Incident Register (SharePoint) and ensure that agreed timelines are met.
- Conduct a full investigation into the causes of any incidents, how to avoid reoccurrence and submit full investigation report within 7 working days to the HSE Manager and Client HSE Representative.
- A Final Close out report as per client’s A3 Policy to be submitted within 21 days after all the corrective actions have been closed-out by the HSE Manager and HSE Coordinator.
- Organize a close out meeting and ensure that the incident has been appropriately managed, that the root cause of the incident that is clearly understood and any lessons learned have been communicated.
- Site Inspections (Warehouses, Workshops, BTS - work areas, etc.)
- Carry out site HSE inspections to verify the teams’ compliance with the Client’s HSE Standards and Bidvest Facilities Management requirements;
- Inspect fall arrest/ rescue equipment, firefighting equipment, first aid boxes, stacking and storage, hand tools, spill kits, housekeeping and vehicles monthly.
- Visit at least 2 sites per week and provide a written report with photos to the HSE Manager and manage NCR's on Safety 360 system/ share point.
- Conduct at least 2 planned task observations monthly and provide a written report with photos to the HSE Manager,
- Compliance Audits/ Inspections
- Execute legal compliance audits monthly (report in writing) including subcontractors and report deviation to HSE Manager
- Conduct cross regional Integrated Management System Audit/ inspections and record findings on Risk Register (VC FFO Share point) or Safety 360 system.
- Establish a platform for Customer audits, conduct and / or support customer audits and action customer concerns.
- Conduct IMS Self-Assessment Audits and ensure that planned task observations are conducted monthly and that corrective actions are executed.
- Communication, training, awareness and medical surveillance
- Present in-house HSE training/ inductions with all employees and sub-contractors working for or on behalf of Bidvest Facilities Management
- Facilitate work / training sessions to transfer IMS knowledge and to action corrective actions for addressing business risks.
- Communicate all changes to the HSE system with all employees and sub-contractors working for or on behalf of Bidvest Facilities Management in your Region;
- Monitor and manage HSE training and medicals in your Region;
- Being up to date with new legislation and maintaining a working