Project Administrator

4 days ago

Pretoria, South Africa Interfront SOC Full time

**The purpose of the Project Administrator (Tax)**:
Forming part of the Interfront Tax team, to provide project management support as well as general administration support to the Interfront Tax team.

**Responsibilities/Tasks**:

- Update and distribution of project status reports for external distribution.
- Maintaining the company plan.
- Maintaining the company resource schedule
- Facilitate meetings with various stakeholders in order to update project status reports, company resource schedule, Release News and the company plan.
- Manage JIRA open items. Review open tickets, report weekly, ensure tickets are assigned correctly
- Manage the Software Release Authorization flow per software release.
- Completing software release documentation.
- Ensure all steps on the software release checklist, are completed pre software release
- Maintain and manage the Change Request documentation flow in the Interfront document management tool M Files.
- Manage the company project management templates, create new and update existing.
- Communicate operational leave schedule on a weekly basis
- Administer the timesheet system, including weekly and monthly reporting
- Administer timesheet system for all staff
- Capture and verify time on a weekly basis
- Capture overtime on request ( weekly/monthly) basis
- Issue weekly time tracking report
- Capture and track external contractor’s time
- Verify leave captured before billing at month end

**Minimum Requirements**:

- Experience working as a project administrator in a software project environment
- Experience working as part of a team that is involved in software releases.
- Proven solid knowledge and experience with MS Excel
- Working knowledge of the Jira task management system

**Experience and skills with the following technologies is advantageous**:

- Experience working across disciplines involved in a SDLC
- Experience working with PMO finance activities like project timesheets, billing, financial tracking and reporting
- Experience with M Files document management system

**Personal Profile**:

- Organized and structured
- Good attention to detail
- Good communication skills - listening, verbal and written
- Motivated to make a difference in the area they work
- Be able to handle sudden changes in focus.
- Team and people orientated
- Open and approachable, but firm

Included in package:

- Total cost to company package including
- Retirement annuity
- Medical aid
- Group life and income protection
- 24 days annual leave
- Closure between Christmas and New Years day
- Other leave benefits as per basic conditions of employment

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