Logistics Planner

Our client within the Oil & Energy industry is seeking a **Logistics Planner** to join their team in Westville.

**Job Purpose**: Manage the tankers loading from refinery or depot to local customer or export including documentation and clearing agent. Identify & resolve any issues which negatively affect transport optimisation.

**Salary**: R24 000 per Month + R500 data/cell phone allowance
- Quarterly performance allowance, depending on customer volume
- 13th Cheque at Management discretion
- No Benefits

**Requirements**:

- Completed Diploma or Degree
- Transport management and logistics experience
- Has a dominant character, detail orientated with a sense of responsibility, must be able to work under pressure and unsupervised - a customer first mind-set, clear communication & organisational skills, assertive & solution driven.
- Understand the anomalies relating to cross-border transport and customs requirements
- Organized & be able to implement systems to manage the job functions
- Energetic - continual monitoring of people involved in the transport system (customs, transporters & clearing agents, for export) & being pro-active in identifying & managing issues.
- Confident & assertive - ensure you take evasive action to rectify potential problems & be in a position to pre-empt issues & problems.
- Independent - be able to work independently, take the initiative & grow the job.

**Responsibilities**:

- Update transport planning schedule
- Note position of each tanker & confirm movement to next position. If tanker does not move - follow up.
- Make notes on transport schedule regarding tanker progress - especially as regards issues requiring follow-up, & resolve.
- Update management with a moving 2 week forecast (plan) of customer deliveries & refinery collections.
- Submit daily plan indicating deliveries made and deliveries in progress with eta’s.
- Communicate with transporters, clearing agents, refinery & customers
- Note also that tankers deliver to customers & collect from the refinery on public holidays & weekends (if required) thus need to manage any tankers on the road at this time.
- Keep refinery collection history file up to date. (Part of ‘monthly load’ spreadsheet data file. Refer also ‘Sapient system’.)
- Invoice details from Refinery - note, check and reconcile to statement an agree to movements as per the Accountant.
- Agent costs iro agency & other fees on imported product. Confirm all in order.
- Transporter invoice details & costs. Update ‘monthly loads and Sapient’ systems and matches to RES numbers. (RES is the prefix for all orders for fuel & transport & the transaction is completed with a customer invoice)
- Note time taken for each tanker from refinery to customer in order to maximise tanker turnaround.
- Link - document flow from time of placing order on refinery & transporter to customer delivery to ensure each transaction is complete - ie from collection of load to successful delivery to invoicing of customer and variance analysis.
- Monitor the performance of Tanker to maximise service levels - ie time taken per trip, noting delays & reasons for this, breakdowns, remedial action taken, spillages, etc. We cannot pay for idle time where it is the transporters responsibility.
- Review and manage Transporter contracts and issue non-conformances - keep management informed of issues.
- Reconcile statement from Refinery to stock sheets at the Depot.
- Advise when further loads are to be paid for & ensure loads are pre-paid to avoid delays when collected
- Reporting & statistics
- Number of tanker loads & tons / lt dispatched
- Number of tanker loads and sales value per customer
- Credit balance in Refinery account in tons / Rands
- Daily transport update of tankers en route to the customer and eta.
- Issues / problems encountered & how resolved & successes achieved
- Other
- Any other office ad hoc tasks as required

**Salary**: R20,000.00 - R24,000.00 per month

Ability to commute/relocate:

- Westville, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- transport management and logistics: 2 years (required)
- relationship with transporters, clearing agents and refinery: 2 years (required)