Receptionist/admin

Receptionist and backup for accounts and social media.

Position available by well-established Alberton based Architectural Firm.

This position combines receptionist duties with accounting support. The role requires punctuality, dedication, and a focus on accuracy and efficiency.

**Minimum requirements**
- Fluent in English language.
- Excellent written and verbal communication skills.
- Efficient typing abilities.
- Proficient in Microsoft office and outlook.
- Valid driver’s license is required.

One would be expected to assist in / adopt additional duties as required.

**Duties will include**:
**Reception**:

- Greet and welcome clients to the office.
- Manage the switchboard, answer calls, take and relay messages.
- Co-ordinate diary scheduling, arrange meetings and manage general typing tasks.
- Order and manage office supplies, including consumables, stationery and consumables.
- Maintain a neat and clean work environment, including overseeing office cleaning and housekeeping tasks.
- Managing office archives, including cataloguing, labelling and maintaining the library.

**Personal Assistant (PA) responsibilities**:

- Assist with scheduling and coordinating appointments, meetings and travel arrangements.
- Prepare and manage correspondence, reports and presentations.
- Conduct research as needed to support office and project needs.

**Additional Responsibilities**:

- Assist with drawing office and other administrative tasks.
- Social Media
- General Admin

**Backup for accounts when required**:

- Prepare client reconciliation and manage collections.
- Update client files with correspondence.
- Process receipts, Proforma, and tax invoices monthly.
- Input data into accounting packages and generate financial reports.
- Develop and streamline accounting forms and processes.
- Tracking readings, receipts, municipal accounts and levies.
- Send invoices and statements on time each month.
- Address municipal and owner queries as they arise.

**Experience**:

- Reception/admin: 2 years (required)
- Accounts: 2 years (preferred)

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Alberton, Gauteng 1451: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- Are you a smoker?

Work Location: In person