Bid Manager

**ROLE PURPOSE**

Delivery of high-quality bid proposals and submissions by refining and enhancing the company bid strategy on an ongoing basis. Oversee and coordinating the bidding process within the company. Analyse and evaluate bid requirements and assign to the relevant internal departments. Formulate effective strategies for the bidding process, manage resources and ensure compliance with client requirements. Create comprehensive bid documents ensuring adherence to the tender guidelines. Regular and timeous updates to internal stakeholders, monitoring progress and bid outcomes.

Lead and manage the bid-team to deliver excellence in all bid-functions.

Support the Sales Department and specifically the Sales Specialists and Business Development Specialists in preparing quality proposals and submissions of information.

Reporting and management of all RFI’s, RFP’s, Quotations and Leads.

**MAIN OUTPUTS**

**Bid Process Management**:

- Manage day-to-day bid process activities from the initial stage to submission to ensure quality submissions that meet the client brief, and outcomes specified in the RFP / client document.
- Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission.
- Developing and executing bid strategies that align with the company’s goals and client requirements.
- Coordinating with various teams, including sales, technical, legal and finance to ensure all aspects of a bid are addressed.
- Develop & manage the bid process plan towards effectively responding to RFIs, RFQs & RFPs.
- Analyse tender documents & research specific client to develop targeted proposals that meet the client’s needs and aspirations.
- Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce market leading proposals by reviewing applicable internal literature and company collateral relevant to the requirement. Edit, check, and update the bid library as literature is refined for specific services and operations.
- Liaise with support services (e.g. Finance, People Management, Supply Chain), in order to ensure integrity of information required for bid proposals.
- Ensure Quality of bid documents in accordance with Bidvest Facilities Management Services & best practice quality standards.
- Ensure that all client documents (RFI’s, RFP’s, responses etc.) are submitted strictly within specified deadlines.
- Full accountability for bid library content, accuracy and updating of literature and resources. Ensure documents are up to date, valid and accurate to the requirement of bid / client requirements.
- Responsible for maintaining all relevant tender portals including subscriptions, key words, evaluation, access and accuracy of company information. This includes evaluation of tender portals for relevance and quality and make recommendations for changes.
- Maintain target list and provide weekly and monthly reporting.
- Management of general administration and management for the Sales Department

**Reporting**:

- Provide a comprehensive sales & marketing report on a monthly & quarterly basis
- Target Lead Lists
- Proposal and Bid Lists
- Competitor Lists

**QUALIFICATIONS AND SKILLS**

**_ The Applicant must meet the following requirements:_**
- Bachelor’s Degree or National Diploma in Sales/Business Development/Marketing
- Matric (Senior Certificate)
- Valid Driver’s License
- Min 8 Years’ Solid Experience in Sales, Business Development, Market Trends & Best Practices Sales Environment
- Strong Sales Knowledge & Bid Management (Ideally in the Services Industry), Negotiations Skills, Project Management, Commercial Acumen
- MS Word, MS PowerPoint, MS Excel, MS Outlook (advanced skill level).

**FUNDAMENTAL COMPETENCIES**
- Result Oriented
- Attention to Detail
- Stress Tolerant
- Excellent Written Communication
- Structure, Process and Compliance
- Management & Team Leadership
- People & Task Orientated
- Assertiveness
- Action Orientated
- Customer/Client Focused
- Strong written communication
- Interactive Reasoning
- Planning & Scheduling
- Strong Commercial Acumen
- Teamwork
- Relationship Building
- Good Listening Skills
- Excellent Oral Communication
- Creative & Innovative