Avsec Stakeholder Relations Specialist

1 week ago

Midrand, South Africa SACAA Full time

**OVERALL PURPOSE OF THE JOB**
- To coordinate the activities of the AVSEC stakeholder relations, including the Facilitation Committee as well as the International Civil Aviation Organization (ICAO) and the African Civil Aviation Commission (AFCAC) related engagements.
- To provide a secretariat function to the National Aviation Security Committee.

**Committee Management**
- **National Aviation Security Committee (NASC), Facilitation Committee, ICAO/ AFCAC/ AVSEC Panels and Workgroups.**

Co**mmunication to stakeholders**:

- Dissemination of decisions and other communication
- Act as liaison between SACAA and the Stakeholder Committees and Workgroups.

**Reporting**:

- Collate meeting reports from the Local Aviation Security Committee for submission to the National Aviation Security Committee
- Collate meeting reports from the Local Airport Facilitation Committee for submission to the National Airport Facilitation Committee

**Secretarial Service and administration**:

- Schedule all NASC meetings in the corporate diary.
- Prepare agendas and meeting documentation and distribute them to NASC.
- Coordinate logístical arrangements for NASC meetings, workshops, seminars, conferences, teleconferences and videoconferences.
- Record meetings, and prepare minutes for the NASC.
- Manage decisions and actions from NASC meetings.
- Coordinate the participation of RSA representatives in the ICAO/ AFCAC/ AVSEC Panels and Workgroups.
- Maintain files of minutes, records of documentation and reports for all Stakeholder Committee and ICAO Workgroup activities.

**Administration**
- Perform job-related administration tasks
- Maintain a database for NASC members

Compile reports, draft letters and collate research information for the Committee and Workgroup Chair, as required.
- Maintain proper files and records following ISO records management policies

**Management of State Letters**
- Maintain a register for tracking of State Letters
- Distribute State Letters to appropriate internal and external stakeholders
- Track and coordinate progress on actions and responses stipulated in AFCAC and ICAO State Letters
- Maintain a SARPS implementation tracking register.

**Liaison and Consultation**
- Organise stakeholder workshops and Aviation security forums and coordinate logístical arrangements for the events.
- Provide industry feedback to the Authority.

**Review of Regulations and procedures**
- Provide input to improve operational requirements for Aviation Safety and Security.
- Participate in the drafting and review of legal instruments, such as NASP and regulations.
- Provide input to the development, review and continuous improvement of secretariat procedures and the broader function.

**Education**

**Minimum**
- National Diploma or Relevant NQF 6 Tertiary qualifications.
- Aviation Security Course(s).

**Ideal**
- Relevant Degree or Diploma in Aviation Security.

**Experience**
- 3-5 Years in Stakeholder Relations experience OR Aviation Committee experience (Aviation Security
- Aviation regulatory related experience would be advantageous.

**Closing date: 19 February 2025

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