Terminal Operations Admin

**Where You Fit In?**

To capture and control all incoming / outgoing bulk fuels and product movements within the depot / terminal and ensure the safe and efficient administration.

**What is the Role?**

You will report directly to the Terminal Manager and work very close with Terminal Operations team, Terminal Operations Supervisor, Supply Operations Team, Transporters, Order to Delivery (OTD), Finance, and Transport team.

Accountabilities:

- Confirm that truck loadings are entered correctly into the system (GSAP /FBS) and resolve any problems associated in this area
- Confirm HM loadings for inbound and outbound, i.e. record load figures of rail, road into FBS
- Verify and record the correct quantity of hydrocarbons leaving the depot / terminal, ensuring accurate loss control and duty recording compliance
- Create correct and accurate freight documentation for HM loadings and receipts
- Check actual quantities received against planned/loaded quantities and ensure that correct quantities are captured in a timely manner
- Manage and maintain a reconciliation with TFR to ensure all claims that is submitted are resolved within the agreed timeline.
- Compile the daily stock progression for SUPPLY for product replenishments
- Record all movements that are carried out at the depot / terminal into FBS
- Maintain terminal specific master data FBS, e.g. tanks, meters, presets and products
- Maintain reference density and temperature for products in GSAP and FBS
- Execute procurement activities, e.g. creating and approving of service entry sheets, recording receipt of materials, consumables and stationeries.
- Support TSR and operations is stock reconciliation process and investigations
- Create PR in GSAP as per terminal requirements and manage to close out.
- Manage BP recoveries
- Document management, and attend to document/record requests
- Compile and submit monthly accruals, HSSE KPIs
- Support monitoring daily stock levels at depots
- Support monitoring additive operation and stock levels at depots and inform parties accordingly in order to prevent additive stock outs.

**What We Need From You?**
- At least a Grade 12 Diploma/ Degree/ Certificate in business Administration or equivalent
- 3 Years Terminal Operations Admin experience in an Oil and Gas is an added advantage
- Excellent interpersonal and communication skills
- Problem solving skills
- Accurate and careful ways of working
- Basic English language skills
- Numerical and analytical skills
- Computer skills - GSAP
- Ability to work in a diverse team
- Terminal Operations - Knowledge
- Product Reception and Storage - Knowledge
- Product Handling and Control - Knowledge
- Depot Operations and Asset Management - Knowledge
- Scam Warning_

Shell is an Equal Opportunity Employer.

COMPANY DESCRIPTION

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future - whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment - one where you can express your ideas, extend your skills and reach your potential
- We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
- We’re closing the gender gap - whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
- We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible