Manager: Learning Programmes

Food Beverage and Manufacturing SETA (FoodBev SETA) is seeking a qualified Manager: Learning Programmes and below is the highlight of the job profile.

Management of the Learning programme
- Manage the administration process of Mandatory Grants, Discretionary Grants, and special projects.
- Build stakeholder capacity by providing guidance on grant funding criteria and requirements.
- Manage the approval and contracting processes for grant allocations, ensuring alignment with relevant policies.
- Ensure compliance with contractual obligations between the FoodBev Manufacturing SETA and stakeholders.
- Manage learner registration and completion processes across departmental functions, ensuring audit and reporting documentation is accurate and up to date.
- Monitor implementation of learning programmes by checking whether activities and milestones are achieved through the implementation plan and that there is compliance to FBS’s requirements.
- Verify the accuracy and completeness of data captured in the Management Information System (MIS).
- Ensure grant payments are contractually aligned and processed timeously to support effective delivery of learning programmes.
- Compile monthly and quarterly performance reports for approval by the Senior Manager.
- Monitor implementation of learning programmes, ensuring milestones are achieved and compliance with FoodBev SETA (FBS) standards is maintained.
- Prepare audit evidence and respond to audit findings related to learning programmes.
- Deliver timely and accurate services to stakeholders.
- Provide ad hoc reports on learning programmes as requested by external stakeholders.
- Implement and maintain systems for tracking, storing, and securing programme records.

Discretionary Grant / Mandatory Grant Applications
- Review the Grant Funding Policy annually and submit for approval.
- Develop and implement Standard Operating Procedures (SOPs) for learning programmes, in line with Grant Regulations and DHET requirements.
- Draft and issue notices regarding the opening of grant funding windows; communicate the availability of grants to stakeholders, where applicable.
- Participate in grant evaluation committees as the FoodBev SETA grant funding policy and procedures
- Manage the contracting process for grant allocations and ensure commitments are recorded in the Commitment Register (CR).
- Verify and process payment packs prior to submission for final approval by the Senior Manager.
- Oversee follow-ups with companies to ensure timely creation and approval of grant claims.
- Ensure payments for compliant deliverables are processed and released within 30 days.
- Manage learner terminations and facilitate grant recovery for those who discontinue their programmes.
- Confirm with the Senior Manager that learning programme development initiatives are aligned with the Sector Skills Plan (SSP) and national strategic priorities before proceeding with design and implementation.
- Report quarterly to the Senior Manager on progress toward annual performance targets and

strategic objectives.
- Report to the Manager on the achievement of learning programme objectives.
- Develop and implement learner enrolment forms/templates in accordance with Grant Regulations and DHET requirements.

Special Projects
- Support the Senior Manager in the development and implementation of the organisation’s special projects strategy.
- Implement special project processes and procedures in accordance with the Grant Funding Policy.
- Oversee the implementation of special projects, ensuring alignment with organisational planning, the SETA funding model, and the Commitment Register.
- Conduct quality assurance and prepare reports on all approved special projects.
- Ensure effective management and administration of partnerships and special projects in compliance with SETA policies and signed Memoranda of Agreement (MoAs), in consultation with the Senior Manager.
- Monitor project progress through monthly meetings with the Senior Manager and project teams, providing updates on achievements and mitigated risks.

Preparation of Reports
- Assist and provide inputs in the development of the Strategic Plan, Annual Performance Plan and Operational plan and ensuring progress against the approved annual targets
- Compile monthly and quarterly reports on learning programme for approval by Senior Manager.
- Provides reasons to Senior Manager for non-achievement or over-achievement of the Annual Performance Plan targets.

Operations Management and Statutory Compliance
- Contribute to the formulation and refinement of the Business Unit’s Operational Plans and performance targets, ensuring alignment with the overarching FBS Strategic Plan and institutional priorities.
- Participate in the development, standardisation, and implementation of departmental processes and procedures in strict accordance with applicable legislative frameworks, regulatory

requirements, and sectoral mandates.
- Provide strategic oversight of ex