Procurement Vendor Administrator

2 days ago

Sandton, South Africa Growthpoint Properties Full time

**Purpose of the Job**

To coordinate and maintain the supplier database process for the Companies’ procurement. To ensure Supplier compliance with internal policies and procedures, while maintaining an accurate and up-to-date supplier database.

**Key Performance Areas**
- **Vetting and Loading of all new suppliers**

On approval of new vendors, ensure that an end-to-end process is followed in EFTsure with the vendors to be uploaded and approved in line with the procurement rules and policy.
- **Stakeholder Engagement**

Engage with the business on the requests for new suppliers and ensure all compliance documents and relevant motivations are in place.
Engage with suppliers on required and expired documents and/or queries.
- **Supplier Database Management**

Update and maintain supplier contact information, certifications, and performance records.
Ensure supplier data is compliant with internal systems and regulations.
Conduct routine data clean-up to ensure database accuracy and maintain data integrity.
- **Supplier Compliance Monitoring (Non-Contractual Suppliers)**

Maintain compliance documents for non-contractual suppliers.
Maintain the vendor database ensuring it is always updated with up-to-date compliance documents
- **Supplier Communication & Relationship Management**

Serve as the point of contact for supplier queries and concerns.
Coordinate and resolve supplier issues / queries.
Maintain positive relationships with key suppliers to ensure ongoing collaboration and continuous improvement.
- **Document Control & Record Keeping**

Ensure that all procurement-related documentation is stored properly (e.g., contracts, performance reports).
Maintain up-to-date supplier certifications and compliance documentation
Track and organize all procurement related paperwork in compliance with company and regulatory requirements.

**Knowledge**
- Supply Chain Management in procurement background
- Understanding of procurement technologies and systems.
- Familiarity with methodologies to identify and implement process improvements within the procurement function.
- Procurement Regulations and Policies

**Job Specific Skills**
- Very strong administration skills
- Able to prioritize tasks
- Attention to detail
- Proficiency in relevant procurement software and data management systems

**Competencies**
- Professional, assertive, and driven
- Detail oriented
- Able to cope under pressure.
- Team player
- Exceptional relationship builder at all levels, with a consultative approach
- Intelligent self-starter, showing initiative and ability to work autonomously
- Able to thrive in an environment that frequently questions and challenges
- Hard worker who works well under pressure and is deadline focused, and results driven
- Adaptability and continuous improvement mindset as competencies, emphasizing the importance of staying updated with industry trends and best practices

**Experience**
- 2 Year experience in office administrative duties / Procurement vendor administration

**Education**
- Matric, or Administration/Procurement Qualification

**Internal Liaison**
- Procurement Contract Managers
- All relevant departments within the organization
- IT Department
- RFP team

**External Liaison**
- EFTsure Support Team
- Suppliers

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