Senior IT Programme Administrator

7 days ago

Pretoria, South Africa Mediro ICT Full time

5 - 8 years’ experience in programme administration

Scheduling of programme meetings, including arranging catering when required.

Assist with monthly PMO and executive reporting.

Perform secretarial duties for the programme steering committee meeting.

Taking minutes of meetings.

Updating project schedules.

Processing and filing (physical and electronic) of all programme documentation.

Reviewing and tracking programme deliverables.

Attend to project-related change management material.

Assisting with onboard / off-boarding and vetting of new programme team members.

Travel reservations.

**Communications**: and provide and/or assist with any other services or tasks ancillary to, or closely related to the above.

Assist in compiling and maintaining mandatory project documentation (e.g., Information relating to the project charter, business case, project plan and change request) to ensure project compliance in terms of Programme Management Office standards and procedures.

Collate and manage project information and reports, to ensure that relevant stakeholders are adequately informed of project status.

Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.

Update and maintain project schedules, highlighting deviations, to ensure that project timelines are adhered to, and to allow for planning adjustments.

Maintain a project repository, to ensure that project information is accessible to all stakeholders and available for audit purposes.

Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure follow-up of actions as per the minutes.

Record, update and maintain lessons learnt, risks, issues, and action logs, to allow management of project risks by the project manager.

Contain and follow up on project activities in the absence of the project manager, to ensure project continuity.

Maintain the financial spreadsheet to keep track of payments. This includes liaising with vendors and information technology financial management to ensure timely payment of invoices.

Process invoices for payments.

Assist with resource allocations

**Formal qualifications**:
Matric

Programme or project administration short courses/certification

Between 5 - 7 Years

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