Buyer

VACANCY: BUYER

Purpose of the job:
The Buyer is responsible for the professional procurement of engineering/maintenance materials, raw materials and consumables, by obtaining the right product, at the right quality, at the right price at the right price. The Buyer reports to the Procurement Manager.

Key Requirements:

- South African citizen, with valid ID, residing in Johannesburg.
- Current, valid, legal South African driver’s licence and reliable transport.
- Degree or Diploma in Procurement Management/Purchasing is preferable.
- Min 3+ years full function procurement/buying experience in a similar role.
- Extensive knowledge and experience of procurement practices, and Corporate Governance principles applicable to procurement processes is necessary.
- Excellent communication skills at all levels.
- Computer literate with good Excel and SYSPRO experience is essential.
- Exceptional confidentiality, attention to detail and accuracy is essential and necessary, and all tasks must be carried out to the highest standards.

Key Competencies:
The basic duties include, but are not limited to, the following:

- Receive requisitions from MD and Management for Company operational needs.
- Use the Company’s approved supplier list, ensuring the best prices/costs of materials, delivery times, reliability and quality are kept in mind at all times, while sourcing products.
- Generate purchase orders using review planned purchase requirements, and ensure all purchases are appropriately authorised by the Managing Director.
- Once authorised, place orders for materials, follow up and ensure materials are on track and delivered timeously.
- Follow up and on outstanding documentation required i.e. quotes, invoices, statements and payments.
- Reconcile all discrepancies versus actual and outstanding PO’s with suppliers on a regular basis.
- Report weekly to the Procurement Manager on progress of procurement and outstanding issues.
- Report monthly to the Procurement Manager on trend measurement and stock level management.
- Maintain Company purchasing processes, policies, procedures, practices and systems while maintaining a high level of customer satisfaction at all times.
- Appropriately implement the Company’s sourcing strategy including procedures/criteria for supplier selection, supplier selection method and type of agreements, including contract terms, durations and review.
- Investigate and/or source new suppliers on a regular basis to keep up with demands and trends.
- Appropriately source products, define buying negotiation strategy and finalize best terms and conditions.
- Manage & maintain accurate and detailed records, ensure timeous & accurate capturing of information, including requirements, suppliers and buying history.
- Hands-on approach to dealing with all functions relating to the buying function.
- Receiving, recording, and processing of documentation on SYSPRO.
- Assist Procurement Manager with Stocktakes.
- Maintain supplier relationships in order to drive cost reductions while continually achieving the highest level of quality material.
- Handle queries received from internal and external customers.
- Adherence to strict deadlines, quick turnaround times and ability to execute last minute demands.
- Accurately maintain all filing, both paper and electronic, and associated administration at all times.
- General duties and ad hoc tasks, projects and requests when required.

Attribute and Behaviour Requirements:

- Exceptional attention to detail and the ability to work accurately, to the highest standards.
- Excellent organisational ability, be goal orientated, have excellent time management skills.
- Good composure, be polite, well groomed, presentable, friendly, reliable and professional.
- Ability to be dynamic and thrive in a fast paced, delivery driven, pressurised environment.
- Ability to meet deadlines, quick turnaround times and executes last minute demands.
- Common sense, takes pride in your work, takes ownership, be delivery driven and be confident.
- Integrity, good judgement, be a self-starter, quick to resolve issues and provide solutions.
- Excellent flexibility, relating, networking, presentation and communication skills.
- Accountability, be honest, ethical, respectful, approachable, confidential and trustworthy.
- Self motivated, disciplined, and have the ability to use initiative, meet deadlines and work independently.
- Enthusiastic, a problem solving team player with a strong work ethic, and positive can-do attitude.
- Anticipative, and proactive, plan, prioritise, multi-task and be willing to work a flexible schedule.
- Contribute to team effort by accomplishing related results as needed, and work with team members to achieve collective goals, seek collaboration and build trust and confidence in others.
- Wear the Company Uniform with pride, and be a Spazio Brand Ambassador.
- Set a personal example for yourself and others in areas of personal character, organisational ski