Pa to Registrar

Manage Registrar’s diary
Alert Registrar and affected people of appointments and changes
Coordinate activities in relation to performance management and development of the Registrar’s direct reports
Manage risks, safety and security in the Registrar’s office
Manage the budget for the Registrar’s office
Manage tools of trade and equipment provided to the Registrar’s office
Prepare management reports and presentations for submission by the Registrar
Develop and manage document and information management system
Handle Registrar out-tray and file documents
Develop and manage annual programme of Management and the Registrar
Ensure booking of meeting venue
Prepare draft agenda for meeting packs and submit to Registrar Chairman for approval
Identify and collate required information and reports for compilation of meeting packs
Submit agenda and meeting packs to Registrar for review and process for approval for printing and circulation to committee members
Print approved meeting packs
Ensure distribution of meeting packs to all Managers
Handle travel and accommodation requirements as well as claims for Registrar’s office
Ensure provision of refreshments for Registrar’s events
Prepare and maintain attendance and declaration of interest of all meeting
Record of all Management meetings and compile minutes
Ensure follow-up submissions/reports from identified people meet the required standard for reporting to the Registrar
Handle correspondence and enquiries from stakeholders
Receive visitors to Registrar’s office
Act as Project Administrator when there are special projects in the Registrar’s office.

**REQUIREMENTS**:
Matric
Secretarial Diploma
Minimum of five years’ experience in secretarial role, some of which be as a Personal Assistant to an Executive
Excellent communication skills
Outstanding organizational and time management skills
Project Management exposure will be an advantage