Ebilling Administrator

**Duties and Responsibilities**
- Upload e-Bills to various eBilling solutions once invoice is generated.
- Process e-bills with various e-billing vendors.
- Update and maintain the eBilling log.
- Setup of timekeepers and rates with firm and client.
- Manage law firms billing and timekeeper data using various portals and matter management system
- Prepare documentation of all processes of billing between the firm and client(s).
- Check daily alert report which highlights matters or time recordings that are missing data required to successfully upload the eBills and update Elite to store the information.
- Communicate with finance staff, fee earners, Partners and Senior Management globally in order to determine causes for invoice rejection and to ascertain the correct resolution of these items.
- Reconciling bills issued in elite against various eBilling solutions
- Continually monitor WIP, aged A/R, and misapplied or on-account billings/cash to assist Billing
- Preparing of SOPs
- Task code set up.

**Qualifications, Experience & other Attributes**
- Grade 12 or equivalent
- BCom / National Diploma or other relevant qualification in a financial discipline (advantageous)
- Proficiency in Electronic Data Interchange (EDI), Legal Electronic Data Exchange Standard (LEDES), Extensible Markup Language (XML) and File Transfer Protocol (FTP).
- Knowledge of a centralised/ shared services environment
- Excellent oral and written communication skills
- Strong organisational, administrative and time management skills
- Commercial awareness
- Intermediate Advanced knowledge of Excel including
- VLookUps and Pivot Tables
- Attention to detail

**Behavioural competencies**
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working with others
- Delivering through others
- Detail oriented