Fleet Co-ordinator

1 week ago

Midrand, South Africa NEC XON Full time

**Main purpose of the job**

The primary role of the Fleet Coordinator is to be responsible for overseeing and managing fleet vehicle for the Organisation.

**Key responsibilities**
- Fleet Inspections to be carried out weekly
- Schedule fleet maintenance and repairs - Daily if/when required
- Fleet logbooks to be inspected for any incomplete entries or discrepancies - Daily
- Fuel cost recovery should be updated and processed weekly on AX - Monthly on the 25th
- Inform (Service/Retail) Line Managers of any fleet scheduling in advance
- 1 day in advance
- Ensure the Teams has an alternative vehicle to use when and service or repairs are scheduled - 1 day in advance
- Work with external vendors, including mechanics
- Vetting done on vendors before using their services - 5 working days
- Quotations needs to be approved by Department Manager before processing orders - 1 hour
- Once the order has been approved by the Department Manager the Vendor will need to provide a proforma invoice for an internal order to be created and submitted to Finance for payment
- Daily maintain and manage all fleet inventory
- Daily monitor kilometers, fuels expenditure, fuel receipts vs movement reports
- Always maintain a database of vehicle and driver information - Daily/Weekly
- Assist with process improvement
- Responsible for fleet in all regions - If/when required
- Damages to fleet vehicles needs to be always addressed accordingly as per the Company Fleet Policy
- If/When required
- Fleet expenditure report to be updated weekly and submitted to Line Manager
- Fleet cost report spreadsheet to be updated when the vehicle always returns from service/repair - If/when required
- Schedule fleet maintenance and repairs - 2 days turnaround

**Knowledge**

**Competencies**
- Excellent communication skills
- Time management and organizational skills
- Accuracy and attention to detail
- Ability to prioritize and work under pressure

**Experience & Qualifications**
- Minimum Grade 12 / Matric
- Fleet Management Diploma
- 5 years’ experience in a fleet coordinator role

**Salary**: From R14,000.00 per month

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

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