Administrator: Vehicle Invoicing and Licencing

6 days ago

Nelspruit, South Africa Motus Corporation Full time

**Motus Toyota Nelspruit **currently holds a vacancy for an **Administrator: Vehicle Invoicing and licensing **in the New Cars Sales Department** **reporting to the **Manager: New Vehicles Sales**.

The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets.

**Position Overview**:
**Specific Role Responsibilities**:

- Receive and ensure that vehicle deal file is signed by the Dealer Principal and Sales Manager
- Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client’s ID, change of ownership signed)
- Complete stock card and obtain books and documents from Stock Controller
- Invoice vehicle according to OTP including sundries after verifying that figures are correct
- Enter deal file in register and D.O.C
- Complete change of ownership
- Verify if there are any monies outstanding on trade-ins
- Bring trade-in into stock by noting in the stock book and capturing on computer system
- Complete and stamp service book
- Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
- Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
- Verify that the sales journals balance after every transaction
- Ensure that at month-end the sales journal agrees with D.O.C and with Manager’s D.O.C
- Print month-end journals for Accountants
- Print stock sheets for Managers and Dealer Principals weekly
- Open vehicle debtor accounts
- Assist Stock Controller
- Assist Accountant
- Perform any other reasonable duty which may be required from time to time

**Qualifications and Experience**:

- A minimum of Grade 12
- Computer Literate - Excel & MS Word
- Knowledge of Kerridge and E-Toyota is essential
- Clear Criminal Record

**Skills and Personal Attributes**:

- Attention to details
- Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment

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