Compliance Officer

7 days ago

Cape Town, South Africa TB HIV Care Full time

**Job Advert Summary**:
**Purpose of the position**:
The purpose of the Compliance Officer is to initiate, develop, direct, coordinate and manage policies and procedures pertaining to the implementation and reporting of grant-funded projects.

**Minimum Requirements**:

- CA(SA) or BComm (Hons) degree in Finance or Compliance
- Minimum 5 years relevant experience or completed articles and 1-year post articles experience
- Minimum of 1-year audit experience
- Experience in funder finance and compliance reporting
- Funder rules and regulations including but not limited to Global Fund, USAID PEPFAR and Code of Federal Regulations
- Previous exposure within an NGO/NPO environment
- Knowledge of USA federal, state, local government, and private funders’ statutes, rules, and regulations is advantageous
- Proficient in Word, PowerPoint and Excel (formulas, pivots, charts), SharePoint, Google drive
- Clear criminal record

**Duties and Responsibilities**:
**Reporting**
- Work directly with the Grants and Legal Manager, Junior Compliance Officer, Compliance Administrator and / or Legal Administrator to coordinate reporting, audit responses, and other grant-related activities
- Provide direct assistance to the Grants and Compliance Manager, Junior Compliance Officer, Compliance Administrator and / or Legal Administrator in the formulation and implementation of relevant organisational policies and procedures
- Develop and update appropriate templates to assist sub-awardees budgets / reporting
- Complete compliance checklist on sub-awardees reporting
- Review and prepare, if necessary payment requisitions linked to sub-awardees
- Compile and analyse sub-awardees expenditure on a monthly, bi-annual or annual basis, as required
- Prepare for review and review the management pack for sub-awardees on a monthly, bi-annual or annual basis as applicable

**Budgeting**
- Serve as a resource during the annual budget processes including support to ensure the finance system is updated, if necessary
- Prep and review sub-awardees budgets for compliance as necessary
- Initiate and process redirections and prior approvals linked to sub-awardee budgets

***Contracts and Grant Management**
- Serve as a resource for programmatic staff during the project development process focusing on allowable expenditures and the project budget
- Summarise key areas of contracts and grants and updates the deliverables calendar
- Prepare and review contracts and contract amendments relating to modifications for sub-awardees as required

***Compliance Monitoring and Support**
- Conduct detailed monthly, bi-annual and annual reviews and audits of sub-awardees progress against contracted requirements and financial documents
- Prepare, review and document and produce reports and letters relating to sub-awardee performances, as required
- Organise, perform and manage site visits and conducts ad hoc verification on sub-awardees
- Provide capacity building and support to sub-awardees as required
- Stay up to date with funder rules and regulations and monitors compliance with the rules
- Initiate and administer pre-award and post-award in conjunction with the Grants and Compliance Manger, as applicable
- Initiate and administer the close out process when applicable

**Administration**
- Ensure compliance with funder requirements regarding disbarred vendors, purchasing regulations, equipment inventory, and closing documents
- Oversee the filing system for retention of manual records as well the electronic filing system on SharePoint
- Perform other duties as assigned

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