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Executive Assistant

3 weeks ago

Roodepoort, South Africa Nucom Resources Full time

Pharmaceutical Company in Roodepoort is currently looking for Executive Assistant for full time position.

**Requirements**:

- Communication skills
- Proficient in both written and oral communication
- Working knowledge of MS-Office.
- Grade12
- Own transport
- Experience in personal assistance (3 years +)

Primary Responsibility:

- Screening of incoming telephone calls and handle queries in an appropriate manner and engage with both internal and external customer queries.
- Maintain and update the division's Annual Plan.
- Ensure that all documentations are circulated and submitted as per the Year Planner e.g. Access the board portal on a regular basis to ensure compliance to action items and agenda inputs.
- Prepare and circulate all divisional meeting documents e.g. agenda, action list, minutes, presentations etc.
- Preparation and collation of weekly, monthly and quarterly reports as required.
- Circulate office communication as required by Executive.
- Editing of memorandums, presentations and other documentation as required to ensure alignment to Corporate Identity (formatting, spelling etc).
- Provides administrative support (e.g. minutes / notes / actions) in meetings.
- Communication on behalf of the Executive to Service Providers if escalated by the Providers.
- Coordinating the delivery of services provided by the Service Providers, including but not limited to scheduling; monitoring; evaluation of service delivery and payment.
- Producing professional documents using MS Office.
- Planning and tracking key business deliverables and reports through basic project management reporting.
- Maintain and update the division's Annual Plan.
- Ensure that all documentations are circulated and submitted as per the Year Planner e.g. Access the board portal on a regular basis to ensure compliance to action items and agenda inputs.
- Prepare and circulate all divisional meeting documents e.g. agenda, action list, minutes, presentations etc.
- Preparation and collation of weekly, monthly and quarterly reports as required.
- Circulate office communication as required by Executive..
- Provides administrative support (e.g. minutes/notes/actions) in meetings.
- Communication on behalf of the Executive to Service Providers if escalated by the Providers.
- Coordinating the delivery of services provided by the Service Providers, including but not limited to scheduling; monitoring; evaluation of service delivery and payment.
- Producing professional documents using MS Office.

Interested applicants, kindly forward their updated CV and qualifications to:
**Must be available immediately**

**Salary**: R18 000,00 - R25 000,00 per month

**Education**:

- High School (matric) (preferred)