Event Co-ordinator

2 weeks ago

Randburg, South Africa Frame Fun Digital Printing Full time

**Minimum Qualifications**
- **NQF Level 5 qualification** in **Marketing**, **Event Management**, or a closely related field.
- Relevant certifications in event planning, project management, or hospitality (advantageous).

**Experience**
- Minimum of **8 years proven experience** as an Event Coordinator or in a similar role within the events, marketing, or hospitality industry.
- Demonstrated success in planning, executing, and managing a wide range of events (corporate, promotional, conferences, exhibitions, etc.).
- Experience managing high-profile or large-scale events is a strong advantage.

**Core Competencies**
- **Event Planning & Execution**:

- Skilled in the end-to-end coordination of events, from concept development to post-event reporting.
- Ability to manage logistics, vendors, venues, schedules, and on-site operations.
- Strong knowledge of event production, permits, health & safety regulations, and risk management.
- **Marketing & Communication**:

- Understanding of promotional strategies to support event attendance and engagement.
- Capable of working with marketing teams to align event objectives with brand messaging.
- Excellent written and verbal communication for liaising with clients, stakeholders, and service providers.
- **Project Management**:

- Strong organisational and time management skills.
- Proficient in creating and managing timelines, budgets, task lists, and contingency plans.
- Ability to prioritise under pressure and adapt to last-minute changes.
- **Technical Skills**:

- Proficient with event management software and tools (e.g., Eventbrite, Trello, Asana).
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with virtual/hybrid event platforms and digital engagement tools is a plus.

**Personal Attributes**
- High attention to detail and ability to multitask.
- Excellent interpersonal and client service skills.
- Strong leadership and delegation capabilities.
- Proactive, energetic, and able to work independently or as part of a team.
- Willingness to work flexible hours, including evenings and weekends when required.

**Key Responsibilities**
- Plan, coordinate, and execute all aspects of events from initiation to completion.
- Liaise with clients, vendors, and internal teams to ensure event goals are met.
- Prepare and manage event budgets, invoices, and reports.
- Conduct post-event evaluations and implement learnings for future improvements.
- Ensure events align with brand image, business objectives, and stakeholder expectations.

Work Location: In person

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