Stock and Procurement Clerks

**Job Number**
- 72437

**Job Type**
- Permanent

**Job Title**
- Stock and Procurement Clerks

**Computer Skills**
- MS Excel,MS Outlook

**Industry**
- Automotive

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- Managing Inventory Levels-
- Maintain optimal stock levels in stock room and ask workshop if anything is required.-
- Obtain quotation from Supplier, request delivery process, if it is to be delivered or to be collected.-
- Receive approval for ordering stock.-
- Order on official order template of specific Company from Supplier.-
- Proforma invoice will be processed for payment and returned to forward POP to supplier.-
- Delivery will arrive - refer to RECEIVING DELIVERIES PROCESS.- Procurement of Stock from Suppliers-
- Communication with Import Clearing Companies and receiving quotes as well as paperwork.-
- All stocking orders require release from finance before ordering.- Stock Receiving-
- When stock delivered from supplier requirement to check quantity, QC, is the part correct, sign in acceptance with date of receipt.-
- Any discrepancies to be noted.-
- All stock received to be updated on Pricing System - COS, Back Office, and Stock Management lists of quantity on hand changes.-
- Part numbers to be allocated to each part delivered. If new stock request new part number and description.-
- All overseas stocking orders require to be weighed and measured per product.-
- Paperwork handed over to Finance with quote/proforma.- Processing of Customer Orders (Retail Store and Online Store)- An order invoice will be released after payment for processing, of which one of the following scenarios will occur:- As per the invoice, stock will be picked, Quality Controlled, handed over to retail counter.-
- As per the invoice, stock will be picked, Quality Controlled, Courier booked for collection for delivery.-
- As per the invoice, stock will be picked, Quality Controlled, placed in designated area for customer collection.- Workshop Supply-
- Supply of products from the stock room for vehicles in the workshop- This requires capturing supplied stock on the job card (Part number and quantity supplied).-
- Supply of Consumables to the workshop, needs to be documented for Finance Department to be allocated as company consumables.- Communication & Relationship with Suppliers-
- Strong relationship building with the correct contacts.-
- Strong communication skills-
- Computer literacy as working on Outlook.-
- Overseas on different time zones, need to keep this in mind for communication purposes.- Routine updating of Price Lists-
- Monthly request to Suppliers of their product price lists.-
- Monthly request to couriers for their monthly fuel surcharge.-
- Yearly request to courier Companies for Annual price increases.- Stock Room Management-
- All stock to be packed into stock room in allocated bins.-
- Allocating new and well thought out documented stock locations for new suppliers’ products.-
- Check the count of item and ensure that correct information is reflecting on relevant sheets as mentioned in RECEIVING DELIVERIES PROCESS.-
- Ensure stock is clean and presentable for hand over to retail/ customer.-
- Weekly counts of all products in the stock room for addressing supplier reordering.- Stock Takes-
- Twice a year, full team assists in stock take.-
- Stock is required to be managed in bulk prepacks for fast counts when required.-
- Counts may be requested at any time if discrepancies are detected on Accounting System.-
**Inherent Requirements**
- Matric- Stock Control Experience**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available