Human Resource Co-ordinator

**HUMAN RESOURCE CO-ORDINATOR**

**INTRODUCTION**:
A prestigious turnkey engineering solutions company based in Saxenburg Park, Cape Town, is seeking a competent and detail-oriented HR Coordinator to provide comprehensive administrative and operational support to the Human Resources Department.

**ROLES & RESPONSIBILITIES**:
**PRIMARY RESPONSIBILITIES**:
**Recruitment & Onboarding**
- Assist with posting job advertisements, screening CVs, and scheduling interviews.
- Coordinate onboarding processes, including offer letters, contracts, and induction programmes.

**HR Administration**
- Maintain and update employee records, HR databases, and personnel files.
- Prepare HR documentation such as contracts, letters, and reports.
- Ensure data accuracy and confidentiality of employee information.
- Support payroll preparation by providing relevant employee information such as attendance, leave, and overtime.

**Employee Support & Communication**
- Act as a first point of contact for HR-related enquiries.
- Support employees with leave requests, benefits information, and policy clarifications.
- Assist in organising employee engagement activities and wellness initiatives.

**Training & Development Support**
- Coordinate training sessions, attendance, and training material preparation.
- Track training completion and maintain training records.

**HR Policies & Compliance**
- Ensure HR processes comply with company policies and labour regulations.
- Assist with audits, reporting, and compliance documentation.

**HR Projects & Events**
- Support HR initiatives such as performance reviews, wellness events, and team-building activities.
- Assist with HR metrics, reporting, and special projects as needed.

**Payroll**

The HR Coordinator supports this function by assisting with data collection, verification, and communication between HR and Finance.
- Collect and verify employee attendance, leave, and overtime records.
- Ensure all new hires, terminations, and employee changes (e.g., promotions, salary adjustments) are accurately captured.
- Prepare and submit payroll input data to the Finance or Payroll department within required deadlines.
- Maintain confidentiality and accuracy of all payroll-related information.
- Assist with the distribution of payslips and respond to basic payroll-related queries from employees.
- Support statutory reporting and compliance with labour regulations.
- Collaborate with Finance to resolve discrepancies or errors promptly.
- Assist with month-end payroll reconciliations and reporting.

**Disciplinary Process Support**

The HR Coordinator assists in ensuring that all disciplinary matters are handled in a fair, consistent, and legally compliant manner in accordance with company policies and labour legislation.
- Provide administrative support throughout disciplinary and grievance procedures.
- Ensure all documentation, such as warnings, notices, and hearing records, is accurately prepared, issued, and securely filed.
- Coordinate logistics for disciplinary hearings, including scheduling, venue arrangements, and communication with all parties involved.
- Maintain confidentiality and professionalism in handling sensitive employee matters.
- Assist in ensuring adherence to company policies and relevant labour laws during disciplinary actions.
- Prepare reports and summaries for management regarding outcomes or patterns related to disciplinary matters.
- Support the appointed chairperson during hearings when required.

**SECONDARY RESPONSIBILITIES**:

- Support internal communication efforts to promote company culture and engagement.
- Participate in continuous improvement initiatives to enhance HR systems and processes.
- Ensure adherence to document control and filing standards within the HR department.
- Perform any other reasonable tasks or duties as assigned by management.

**REQUIREMENTS**:

- A Diploma or Degree in Human Resources, Business Administration, or a related field will be an advantage.
- 1-2 years of HR or administrative experience (preferred).
- Excellent organisational and time-management skills.
- Strong attention to detail and confidentiality.
- Good communication and interpersonal skills.
- Proficient in MS Office and HR systems (HRIS).

**Personal Attributes**
- Professional and approachable.
- Team player with a proactive attitude.
- Ability to multitask and work under pressure.
- Strong commitment to supporting employees and HR operations.

**Package & Remuneration**

Gross per month: R 15 000-000 to R 18 000-00 Depending on experience

Commencement date: 21 January 2026

Interview date: November 2025

**Interested**:

- Detailed CV
- Your three most recent payslips
- Copies of all relevant certifications
- Your current salary expectation
- Your reason for seeking to leave your current position
- Your notice period or earliest possible start date
- Your earliest availability for an interview
- The area in Cape Town where you currently reside
- Two contactable referen