Procurement Officer

4 days ago

Cape Town, South Africa TB HIV Care Full time

**Job Advert Summary**:
**Purpose of the position**:
The support services department incudes various units: procurement, travel, asset management and I.T. The successful applicant will play a key role in the procurement unit as part of a centralized procurement process. The Procurement Officer is a team player. They will work effectively with the senior procurement officer to support a National footprint through the procurement of assets, goods and services against a R1 billion annual turnover.

**Minimum Requirements**:

- Bachelor’s degree in Supply Chain Management, Procurement, Purchasing, Finance or related qualification
- At least 5 years' related experience in purchasing or procurement management
- 5 years relevant experience in Purchasing or Procurement in an NPO environment
- Advanced proficieny in MS Excel and MS Outlook
- Ability to use, process and generate large data sets
- Good knowledge of procurement and administration best practices
- Working knowledge of Fraxion (or similar procurement system), SAP and SharePoint
- Valid code 08 driver’s licence
- Clear criminal record

**Duties and Responsibilities**:

- Proactively liaise with programme managers to forecast equipment requirements
- Manage vendor contracts in accordance with company policies and procedures including BBB-EE status
- Process purchase orders and co-ordinate timeous asset delivery
- Monitor the supplier market to source, select and negotiate in terms of quality, price, terms, deliveries and services
- Manage supplier relationships and execute supplier performance management
- Handle and monitor claims linked to defective, shortage or missing parts
- Maintain a comprehensive records and pricing archive
- Source new products, bulk savings, suppliers to optimize category spend
- Collaborate with the asset unit to maintain a database of assets and inspect procured items to ensure they comply with specifications required
- Manage and follow up on all orders
- Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered on time
- Issue purchase orders in accordance to specifications
- Support the senior procurement officer with quotations for the purpose of tenders
- Source new parts, suppliers or sub-contractors when the need arises

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