Executive Personal Assistant

3 days ago

Sandton, South Africa Sanlam Full time

THE ROLE- An exciting position has become available for a Personal Assistant to the CEO of Client Solutions. The successful incumbent will be based at the head office in Alice Lane, Sandton**WHAT WILL YOU DO?**WHAT WILL MAKE YOU SUCCESSFUL IN THE ROLE**
- Managing the executive’s calendar, screen incoming calls and correspondence and respond independently when possible.
- Employee administration (leave, record keeping), general administration (orders, accounts and payments).
- Liaising with external business partners.
- Arranging and coordinating all meetings.
- Preparing of presentations.
- Keeping official corporation records.
- Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
- Arranging events or conferences by organising for facilities an catering, issuing information or invitations, coordinating speakers and controlling event budget.
- Directing preparation of records such as agendas, notices, minutes and resolutions for corporate meetings, including minute taking.
- Budget management and reconciliations.
- QUALIFICATION AND EXPERIENCE- Grade 12 with a secretarial diploma/qualification or any other related qualification.
- 10 years’ related experience as a personal assistant, with at least three years supporting a senior manager.
- SKILLS- Computer literate (advanced level of MS Office).
- Extensive experience at top level, together with an in-depth knowledge of the Santam organisation.
- Current experience with regards to preparing presentations.
- Proven track record as a personal assistant to senior manager/executive.
- Experienced at working with highly confidential information.
- Proficient in English
- Highly accurate typing ability
- Excellent interpersonal, communication and networking skills
- Strong client service orientation
- Ability to work under pressure
- Good judgement
- Strong attention to detail

**COMPETENCIES**
- Analytical thinking
- Information seeking
- Drive for results
- Organisational commitment
- Teamwork and co-operation
- Customer service orientation

**WHO ARE WE**
- Santam is the leading short-term insurer in South Africa. Along with its subsidiaries,the business transacts all classes of short-term insurance. Santam is a large, diversified, and transforming company and our success is rooted in our passion for our clients. Everything we do is centred on our delivery of insurance good and proper.

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