Practitioner: SD Programmes Compliance and Auditing

**KEY PERFORMANCE AREAS**
1. **Customer Relations**
1.1. Support internal and external stakeholders to ensure maximum participation in line with SDA;
1.2. Participate in provincial linkages e.g. (Career Expo’s, Job Fairs, Industry Related Expo’s;
1.3. Attend and participate in workshops targeting relevant stakeholders;
1.4. Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies);
1.5. Effective relationships management through ad hoc telephonic and electronic queries from both internal and external stakeholders in a professional manner;
1.6. Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are completed;
1.7. Attend to walk in stakeholders with queries.

2. **Finance and Planning**
2.1. Participate fully in the planning of the Strategic Planning Documents;
2.2. Ensure alignment of the budget with costed APP.

3. **Organisational Compliance and Auditing Performance Information**
3.1. Manage organisational compliance with regard to Mandatory Grants and Discretionary Grants processes;
3.2. Manage internal and external audits of the organisation;
- Attend all audit related meetings
- Manage requests for information emanating from audits
- Facilitate responses to performance audit queries

3.3. Facilitate resolve of audit queries and respond to management reports(findings);
3.4. Identify and mitigate unit related risks.

4. **Manage Skills Development Policy Developmen**t
4.1. Assist in developing /reviewing skills development policies and Standard Operating Procedures;
4.2. Conduct policy compliance and audits in chambers and report to the manager.

5. **Manage the Discretionary Grant (DG) Process**
5.2. Manage the approval process of the advert through relevant structures;
5.3. Manage the publishing of the advert in consultation with communications and Supply Chain;
5.5. Consolidate chamber allocations and recommendations for approval and submit to the manager;
5.6. Compile a DG report/correction schedule and facilitate approval from all relevant structures;
5.7. Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
5.8. Manage the development a discretionary grants system.

**6. Manage Mandatory Grants (MG) Process**
6.2. Manage training of business units regarding system changes;
6.3. Manage compliance regarding evaluation of WSPs and ATRs;
6.4. Compile an accurate report/schedule for approval by the relevant structures;
6.5. Manage Mandatory Grants request for extensions and appeal processes;
6.6. Communicate the outcomes with the chambers.

7. **Manage the DG and MG roadshows**
7.1. Manage the coordination of roadshows and ensure compliance;
7.2. Prepare relevant presentations and submit to the manager;
7.3. Participate optimally in the roadshows.

8. **Audit and Risk**
8.1. Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
8.2. No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

**9. Reporting**
9.1. Weekly sub-unit report;
9.2. Input to quarterly G&S Report;
9.3. Input to quarterly Chambers Report;
9.4. Review Annual Performance Report;
9.5. Input to the Annual Report.

10. **Manage Personal Performance**
10.1 Manage, monitor and check on performance agreements development and signature;
10.2 Manage, monitor and check on performance assessments and reviews implementation;
10.3 Manage, monitor and check on personal development plans submission, approval and implementation;
10.4 Coach and mentor subordinates and interns where required;
10.5 Manage personal time, leave and attendance registers.

**MINIMUM REQUIREMENTS**
**1. Experience and Qualification**
1.1 Minimum of a National Diploma (NQFL 6) Qualification in Accounting Science/Internal Auditing or any related
qualification;
1.2 Minimum of 4 years' experience in an auditing environment;
1.3 Experience in the Public Service and/or Skills Development Sector, preferably within a SETA
environment;
1.4 Willingness to travel and work overtime.

**2. Knowledge**
2.1 Knowledge and understanding of:
2.1.1 Standard office procedures, processes and policies;
2.1.2 SETAs;
2.1.3 Standards and guidelines in performance auditing;
2.1.4 Filing systems, records management and administration;
2.1.5 Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS
Word, MS Excel, MS PowerPoint; MS Outlook;
2.1.6 Understanding of changes taking place in the skills development landscape;
2.1.7 Budgeting;
2.1.8 Relationship management.

**2.2. Skills**
2.2.1 MS Office skills (Excel, Word, PowerPoint, Projects);
2.2.2 Reporting skills;
2.2.3 Time Management and deadline driven skills;
2.2.4 Exceptional Planning skills;
2.2.5 Exceptional Problem-Solving Skills;
2.2.6 Decision making skills;
2.2.7 Attention to detail and sense of urgency;
2.2.8 Project Management Skills;