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Branch Administrator

3 weeks ago

Nelspruit, South Africa F and G Sourcing Specialist Full time

Our Client is currently looking for a **Branch Administrator **based in **Nelspruit**

**Must be fluent in Afrikaans**

**Purpose**

To completely manage the finance & administrative functions of the branch **(Debtors, Creditors, IBT’s & general admin functions)**

In charge of the department’s day-to-day functions as well as supporting staff, improve office processes and policies, and ensure that the office operates smoothly.

**Finance & Administration**
- Debtors
- assist with payment allocations, debtor recons & queries
- Manage debtors increase requests
- Creditors
- recon of Nelspruit accounts and sending to Office Manager in time to meet deadlines
- Creditors - request invoices, statements & resolve queries
- Opening all cash trade forms for Nelspruit branch (vetting and liaising with customers)
- Banking - ensure banking is correct & cash deposited timeously
- Invoices - ensuring invoices agree to GRV’s and PO’s
- Petty Cash Control - review transactions for validity and accuracy. Reconciliation of petty cash and control expenditures.
- Setting up and maintaining systems and procedures
- Point of Sale banking - receipts tie up to funds and money banked weekly.
- Cash ups - ensuring cash-ups for POS are done correctly
- Reviewing and authorizing credit notes (both stock & warranties) and processing
- All high value purchases to clear with Financial Manager
- Asset register for Nelspruit branch
- Manage stationery (inventory, ordering etc.)
- Processing and capturing IBT’s (Inter Branch Transfers)
- Manage & keep delivery note books up to date (ensuring all delivery notes are invoiced out by the end of each week)
- Manage scrap & warranty invoicing and banking
- Expense claims (ensure it is sent in timeously to HO for refunds)
- Manage branch fleet (ensure licenses, PPE and Hazchem are up to date / ensure fleet books filled in)
- Attendance register - to be completed and sent to HR
- Capture POD’s and ensure originals are sent to HO weekly

**Stock**
- Processing of GRV’s for all incoming stock both imported and local
- Local purchasing, management of orders, liaising with suppliers and internal communication for all local stock required
- Will be expected to assist with stock take as and when required
- Resolving stock queries

**Sales Support**
- Co-coordinating of daily sales
- Supporting existing and new wholesale customer accounts
- Supporting sales staff with general admin & account queries
- Manage walk-in wholesale accounts
- Handling of all quotations on a daily basis. Check and update sales orders and quotes on ARB weekly
- Ensuring that sales orders are accurately processed
- Communicate with the warehouse with regards to stock queries
- Communicate with dispatch in coordinating urgent deliveries
- Update customer database continually
- Advise and communicate with Branch Manager of any stock shortages
- Managing back orders and updating clients on progress with regards to ETA’s
- Assist with coordinating urgent deliveries
- Ensure sales staff send through Missed sales weekly

**Knowledge, skills & abilities**
- Matric &/or tertiary qualification in Business Administration
- Proficient in Microsoft Office
- Knowledge of customer service practices
- Budgeting and financial reporting experience

**Salary bracket: R12 000 - R15 000**

**Job Type**: Permanent

**Salary**: R12,000.00 - R15,000.00 per month

**Education**:

- High School (matric) (preferred)

**Experience**:

- Administrator position.: 3 years (required)
- creditors: 3 years (required)
- debtors and debtor recons.: 3 years (required)
- budgeting and financial reporting.: 3 years (required)
- nvoices - ensuring invoices agree to GRV’s and PO’s.: 3 years (required)
- processing of GRV’s for all incoming stock.: 3 years (required)