Executive Assistant to CEO

This role will be responsible for providing a high-level executive support to the Sunbet CE with operational oversight of the Sunbet Office. The incumbent will ensure seamless executive workflow by managing and coordinating schedules, correspondence, projects, and stakeholder communications, while also overseeing the day-to-day operations of the office. The role requires discretion, organisational excellence, attention to detail, and the ability to manage multiple priorities with professionalism and efficiency.

**Qualifications**
- 2-Year Diploma in business administration or project co-ordination

**Experience**
- 6-8 years’ significant executive support experience, including supporting C-level executives.
- Demonstrated experience in communicating and dealing with multiple contractors, and stakeholders
- Well-presented individual with high levels of professionalism

**Skills & Knowledge**
- Contextual reasoning and judgement skills
- Assuring quality
- Collecting information (sourcing; checking and / or documenting)
- Maintaining Focus (attention to detail)
- Acting with urgency
- Managing customer and stakeholders
- Integrating (Relating, Influencing, Consulting)
- Problem-Solving
- Analytical skills
- Plan, prioritise, co-ordinate and manage multiple initiatives
- Advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint)
- Asana Project Management useful
- Diary and travel management
- Meeting coordination and event logistics
- Record keeping and compliance awareness
- Vendor and procurement management
- Presentation and reporting skills (written and visual)
- Project coordination and tracking
- IFS or equivalent procurement systems (desirable)
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors and partners

**Key Performance Areas**
- Provide full-spectrum support to the CE, including complex calendar and diary management, travel planning, meeting coordination, and confidential correspondence
- Serve as the primary liaison for internal and external stakeholders on all CE matters, ensuring professional and timely communication
- Assist with the preparation of reports, presentations, and briefing documents ahead of meetings and engagements
- Anticipate the CE’s needs for upcoming events, meetings, or decisions and provide proactive support
- Draft, proofread, and finalise outgoing communication and documentation from the CE’s office
- Coordinate logistics for Board and Executive meetings, and key leadership engagements
- Facilitate media and communication coordination in conjunction with the PR partner
- Manage office inventory, supplies, maintenance services, and vendor relationships
- Ensure health and safety compliance and monitor facility-related policies and procedures are adhered to
- Coordinate workspace readiness for new hires and assist with onboarding processes
- Manage central filing systems (electronic and physical), ensuring sensitive and confidential information is stored securely and aligned with audit requirements
- Liaise with building management and service providers for maintenance, access control, and facility support
- Track project deliverables and report on progress, ensuring alignment with budgets and timelines
- Coordinate quarterly Exco meetings, and other business-critical sessions, including venue booking, invitations and distribution of materials
- Manage internal and external hospitality arrangements, including accommodation, venue logistics, and executive travel
- Process and reconcile supplier invoices, ensuring correct allocation and resolving queries with finance teams
- Manage procurement of office-related services and supplies in line with budget constraints
- Coordinate loading and verification of vendor documentation

**Equity**
- Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.

**POPI Statement