Admin / Office Manager

5 days ago

Sandton, South Africa Raid Risk Management Full time

**Key Responsibilities**:

- Serve as the main point of contact between our technicians and clients;
- Supervise daily job scheduling, oversee workflow, and provide administrative assistance;
- Organize staff assignments for requested shifts, assessing logistics and resource needs;
- Assist in efficiently managing department resources;
- Exhibit professional communication skills consistently;
- Remain composed when encountering challenges and prioritize tasks to optimally serve clients;
- Conduct miscellaneous administrative duties as required;
- Accountable for establishing new client accounts and employee staff files;
- Guiding the organization’s activities
- Identifying opportunities to improve a business’ policies or objectives
- Ensuring a company is operating securely and effectively
- Preparing and reviewing operational reports
- Leading and/or participating in meetings
- Maintaining all policies and procedures manuals
- Hiring and training staff
- Creating personnel folders for new hires
- Monitoring and projecting staffing needs
- Managing and maintaining all department databases
- Performing clerical accounting and general office duties as needed
- Developing strong relationships with cross-functional teams and departments
- Filing
- Timesheet capturing
- Quotes and invoicing of clients
- Keeping area neat and organize
- Loading staff on electronic platforms
- Daily fleet diesel monitoring and tracking
- Monthly fuel consumption reporting

Updating stock items on stock take sheets when necessary
- Stock level monitoring and availability
- Year-end inventory audit with auditors
- Weekly capturing of Time and Attendance hours per department for payroll
- Daily checking of security cameras to ensure all are in operation
- Weekly reporting on camera footage to management
- Weekly reporting on security guard patrolling from fingerprint system reports
- Daily capturing of raw materials ordered and collected
- Occasionally assisting with capturing of orders
- Occasionally assisting with walk in customers
- Daily filing of job-related paperwork
- Ad hoc duties
- Adhoc paperwork

**Qualifications / Skills**:

- Handles Pressure
- Telephone Skills
- Professionalism
- Organization
- Informing Others
- Time management
- Attention to detail
- Work well in a team
- Willing to work overtime if required
- Excellent interpersonal skills
- Prolonged periods of sitting at a desk
- Punctual with strong attendance history
- Sufficient with multi-tasking and prioritizing tasks without guidance
- 2-5 years of relevant experience in an office environment
- Finance experience: profitability, cash ups, invoices
- Proficient in reading, writing speaking BOTH ENGLISH & AFRIKAANS **(Non-negotiable)**:

- Living in or around Krugersdorp, Roodepoort, Randfontein, Muldersdrift **(Non-negotiable)**:

- Valid driver’s license and own vehicle **(Non-negotiable)**

**Salary**: R5,000.00 - R10,000.00 per month

Ability to commute/relocate:

- Sandton, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (preferred)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (preferred)
- Payroll admin: 3 years (preferred)

License/Certification:

- Drivers License (preferred)

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