General Buyer: Centralised Procurement

**OVERALL, PURPOSE OF THE JOB**

Procure goods or services efficiently, economically, and effectively for the company. This involves managing costs, ensuring quality, building supplier relationships, mitigating risks, and meeting operational needs.

**DUTIES AND RESPONSIBILITIES OF THE ROLE**

**Procurement of material and equipment.**
- Responsible for sourcing multiple quotes from suppliers for required materials, equipment, or services in a timely manner.
- Maintain compliance with Senwes procurement policy by recording the selection process for quotes or tenders, ensuring that the chosen options offer the best combination of price, quality, and service delivery.
- Support relevant departments by communicating any procurement or supply problems that may impact business operations.
- Act as a liaison between suppliers and various departments, facilitating smooth communication and fostering productive relationships.
- Review opportunities for continuous and business improvements.
- Conduct strategic procurement analysis to identify opportunities for cost savings through bulk and volume purchases, leveraging supplier relationships, and negotiating favourable terms.
- Support the formulation of product strategies through in-depth market analysis and research.
- Collaborate with internal stakeholders across various branches, departments, and functional units to analyze demand and aid in defining the specifications of goods and services to be procured.
- Participate in the analysis of sales performance, seasonal trends, and consumer buying behaviours to inform the development of comprehensive category and marketing strategies.

**Managing supplier database.**
- Conduct research, identification, vetting, and registration of prospective suppliers to diversify and strengthen the supplier network.
- Cultivate, sustain, and oversee supplier relationships while fostering open communication channels.
- Ensure strict adherence to company purchasing procedures throughout supplier

interactions, negotiations, and contract adjudication.
- Conduct thorough research on new components and potential suppliers to support strategic procurement decisions.
- Continuously monitor and assess new products to ensure adherence to established quality benchmarks.
- Oversee the performance of suppliers, conducting regular assessments to drive continuous improvement and mitigate risks effectively.

**Expediting of outstanding orders.**
- Expedite Orders: Actively follow up on orders and shipments to ensure they are processed, produced, and delivered on time, resolving any issues or delays that may arise.

**Analysing of Stock holding.**
- Analyze and manage stock levels proactively, implementing strategies to optimize inventory turnover and minimize excess holding.
- Identify and address discontinued stock items efficiently to reduce inventory holding costs.
- Oversee the process of product returns in collaboration with suppliers, ensuring adherence to agreed-upon terms and conditions.
- Provide informed recommendations and execute plans for the distribution of stock to various branches or locations based on demand forecasts and inventory analysis.
- Take prompt action based on stock reports, including detailed analyses of stock ageing and provisions per product group, to ensure efficient inventory management.

**Effective client service to various stakeholders.**
- Maintain effective communication channels with clients to guarantee accurate acquisition of materials and equipment.
- Continuously update clients and stakeholders on order progress to ensure transparency and alignment with expectations.

**Administrative tasks.**
- Generate reports and updates as needed.
- Regularly update and maintain product range categories.
- Collect data on supplier performance for evaluation purposes.

**Experience**: At least 1-3 years of relevant experience.

**Qualification**: Relevant Diploma / Advanced Certificate.