Debtors Clerk

2 days ago

Umhlanga, South Africa Winning Form Group Full time

Winning Form has an exciting opportunity available for a Debtors Clerk to be based in Umhlanga, Durban. The successful incumbent will be responsible for the full debtor’s function. Summarized duties include invoicing; collection; allocating bank receipts to related invoices; generating monthly statements and distributing to the customer; contacting customers on overdue accounts, as well as weekly reporting on outstanding customers.

Minimum Requirements:

- At least 3 years’ experience in debtors.
- Microsoft Office experience.

Advantageous:

- Studying towards Relevant Degree/Diploma.
- Pastel Evolution or Similar Accounting Software.

Key Responsibilities:
Financial metrics
- Processing of invoices and credit notes daily/weekly/monthly.
- Ensure all payments are allocated timeously.
- Pastel processing e.g. journal entries, debtors’ statements, etc.
- Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies in a timely manner.
- Follow up on all outstanding debtor account balances.
- Obtaining remittance advices from customers
- All follow ups to be documented on debtors age analysis which is to be submitted weekly.
- Debtors must be reconciled and closed for the month. The age analysis must be submitted to the accountant before management accounts are due.
- Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
- Maintain and implement clear communication processes between finance and other departments.
- All invoices and statement for all customers must be sent out by the 7th monthly.
- Debtors who continuously default on their account must be escalated to management.
- Assist senior team members when required with ad-hoc tasks.
- Filing of debtor’s documents.
- Maintenance of Debtors Files and Folders (System and Hard Copies).
- Escalation of defaulting debtors to legal department for handover where necessary.

People
- Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings.
- Building relationships with customers and resolving queries timeously.
- Teamwork as well as self-driven to accomplish Team goals.

Compliance, risk and quality
- Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place.
- Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.
- Ensure the above (final version) and other documents are chronologically saved/backed up.
- Effectively deal with internal, external, SARS and BEE auditors.

Growth and new markets/products
- Assist with company projects as allocated from time to time.

Skills and competencies:

- Demonstrates a high level of integrity, trustworthiness & reliability.
- Must have strong sense of accountability.
- Excellent problem-solving ability.
- Demonstrate strong attention to detail.
- Excellent time management.
- Good communication and interpersonal skills.

Please note that only applicants who meet the stipulated minimum requirements will be considered.

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