Creditors Clerk

**Purpose of the job**:
To manage the debtors accounts and ensure that all bills are paid on time.

**Key Performance Areas**:
**1.**Creditors and collections**
- Collection of all outstanding debts by phoning and, where necessary, sending letters of demands to debtors.
- Ensuring that clients billing, and utilities queries are addressed timeously.
- Managing the administration of the Fourways crossing book
- Reconciliation of debtor’s accounts
- Ensuring that credit notes are passed timeously
- Once receipted, allocating any unallocated payments to debtor’s accounts
- Ensure payment of the correct invoice to the correct supplier, data captured accurately, and VAT/Legal entities are correct on the system
- Preparation of monthly arrears reports on overdue accounts
- Monthly submission of arrears and legal reports

**2. Debtors**:

- Raise all purchase orders as required.
- Collect monthly rentals as agreed in the lease agreement and manage any arrears per policy.
- Ensure arrears reports are distributed to the Financial manager and General manager as required and hand over collections to attorneys as instructed.
- Ensure correct invoices, quotes and PO's are attached on MDA for sign off by approver.
- Respond to queries within 24hrs.
- Reconcile Supplier Statements monthly and follow up outstanding invoices as per the statements sent by the supplier.
- Ensure all council accounts are paid monthly before due date.
- Data to be captured correctly on MDA with copies of the invoices attached.
- Preparing the weekly recon of the bank statements and accounts.

**3. Liaison with internal clients**
- Identify problems and provide solutions to client needs within the debtors and creditors function.

**4.** **Cashbook Payments**
- Ensure all weekly and monthly deadlines are met.
- Load payments and transfers on the Nedbank platform for approval and release by financial manager.
- Act as an approver where authorized to do so where approvers are not available.

**5. Internal and external Administration**
- Arrear comments updated as required
- Breach/Demand letters are sent to the clients by the 14th of each month in terms of the credit policy or as per GM directive.
- Drawing up of accurate settlement agreements and ensuring management sign off. Reconciliations to be done to ensure that AOD's are up to date.

**6. Turnover collection and analysis**
- Request Annual Audited T/O Certificates from Retail Tenants, preparing calculation schedules to submit to GM.
- Record keeping of received T/O Certificates
- Ensuring custody, confidentiality and safe keeping of all financial related tenant records and information

**Competencies and Skills**
- Attention to detail
- Be a team player
- Must be able to use their own initiative
- Must be efficient and reliable
- Assertive
- Must be deadline focused and driven
- Willing to work extra hours if needed.
- Sound business judgement
- Must be able to sustain business relationships in a professional manner
- Comfortable with figures and analysis
- Solid judgement with ability to make good decisions
- Proven, strong communication skills, both verbal and written with excellent interpersonal skills
- Strong customer service ethic
- Good problem-solving and analytic skills
- Computer proficient with strong Excel knowledge (Microsoft Office, Excel)
- Interested in working collaboratively as a member of cross-functional team
- Interested in continuously learning and developing oneself
- Enjoys working with clients in meeting their needs; enjoys striving towards win-win situations
- Enjoys thinking creatively and analytically

**Experience**
- 3 years minimum experience as a creditors clerk

**Education**
- Matric prerequisite
- Post matric qualification will be an advantage

**Role Location**
- Fourways Crossing