Accounts Payable Administrator
2 weeks ago
**RESPONSIBILITIES**:
- Capturing invoices relating to third parties and intercompany partners;
- Capturing expense reports and auditing them with follow-up where required, resolving queries, advising the business, and attending training on expense reporting where required;
- Ensuring compliance with all policies and procedures relating to accounts payable, especially policies and procedures relating to high-risk vendor treatment;
- Provide full trail on payments to ensure that no differences occur between payment and payment proposal for all the payment streams;
- Communication with vendors to follow up on correction of invoices, purchase orders, pricing, quantities, timely submission, providing proof of payment, etc;
- Creating new vendors and maintaining the supplier Masterfile
- Process purchase orders (PO) to ensure that only approved orders are processed;
- To identify and recommend any improvement in the entire accounts payable value chain;
- Ensure that supplier invoice details such as bank accounts, VAT registration number, etc are agreed to the details contained in the supplier Masterfile before payments are affected to the supplier;
- Performing monthly supplier reconciliations;
- prepare a list of outstanding invoices with adequate supporting documentation to support the outstanding amount submitted to the finance department for payment;
- Resolving queries and providing administrative support to the business for the above functions within 48 hours (2 working days);
- Ensuring compliance with all policies and procedures relating to travel and expense policies;
- Submitting weekly reports of outstanding and overdue expense claims;
- Resolving expense queries and advising or training business;
- Managing the Accounts Payable mailbox and ensuring resolution on action points within 48 hours of the request being received.
**QUALIFICATION**:
- Grade 12 with accounting
- Bcom Accounting degree or equivalent
**Skills/Experience**:
- 3 to 5 years of related experience
- Advanced excel knowledge
- Problem-solving skills
- Prioritization skills
- Excellent Communication skills
- Attention to detail
- Positive attitude
- Energetic and dynamic
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