Leasing & Office Administrator - Fourways Crossing

1 day ago

Sandton, South Africa Growthpoint Properties Full time

**Leasing and Office Administrator**

(Fourways Crossing)

**Leasing management**

On standby to take accountability for the leasing, administration and reporting responsibilities of the center if/when the center/property/portfolio manager is not available.
- FICA uploading on MDA
- Lease uploading on MDA
- Lease audits Conduct analysis of turnover - IPD submission and queries
-
**Leasing administration**:

- All property admin and leasing admin
- Drafting of offers & Leases
- Check loading of leases & credit checks
- Tenant correspondence kept on file

**Turnover analysis**
- Conduct analysis of turnover - IPD submission and queries

**Receptionist duties**
- Be professional at all times helpful, polite, friendly and patient with all clients
Ensure reception is neat and tidy at all times
- Manage the Office Switchboard
- All are correctly recorded and directed messages are accurately recorded and given timeously to the relevant staff member
Give alternative contact numbers when necessary
- Action tasks and requests proactively
- Maintain an accurate contact list of all phone numbers for tenants and service providers
- Accurate sorting and distribution of post Courier packages are sent and received correctly

**Office Management**
- Maintain stationery and stock supplies within the office
- Place stationery orders and ensure stock levels are at required levels
- Purchase office supplies (i.e. kitchen stock) to ensure availability at all times
- Order catering when required
- Maintain an accurate attendance register for all staff

**Administration**
- Assist with typing and other relevant administration duties
- All filing done correctly
- Accurate typing of memos
- Assist with adhoc admin
- Effectively set up and coordinate weekly team meetings
- Filing completed accurately
- General admin assistance to GM
- Preparation of monthly reporting - management pack

**Duties & Responsibilities**
- Minimum 3 years Leasing experience
- Matric prerequisite

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