Leasing and Debtors Manager

2 weeks ago


Pretoria, South Africa RJPersonnel Full time

2years
- Administration and control of all mandates, ensuring all are sent, signed, returned and held on file.
- Monthly follow up to ensure that all landlord/developer vacancy schedules are received and captured.
- Note major changes in vacancies and advise brokers thereof.
- Check company web site regularly to ensure that vacancies are pulling through.
- Answering of all incoming calls and directing to appropriate brokers
- Administrative support
- Keep updated database of all concluded deals. Notify Brokers of any upcoming renewals.
- Taking minutes during Broker meetings and distributing.
- Complete Offer documents for Brokers
- Follow up with clients to obtain signed Offers, leases, FICA and Credit vetting.
- Prepare Commission calculation and Invoice Request forms
- Check accuracy of FICA and forward to Broker Manager for approval.
- Save FICA on appropriate system as defined by the Company from time to time.
- Follow up on payments from landlords and developers.
- Arrange for To Let /For sale boards to be erected and removed as requested by brokers.
- Ensuring that all Municipal bylaws are followed.
- Maintaining a detailed, photo based list of where each board is located.

**Qualifications and Experience**:

- Grade 12, preferably with a secretarial and/or marketing diploma

Skills required:

- Typing of various documents and spreadsheets.
- Computer literacy (Advanced MS Office, Contract Creation and Procurement system),
- Strong telephonic skills
- Sound administration skills.
- Strong organizational skills.
- Knowledge of relevant Company policies and procedures; basic commercial and industrial property knowledge would be advantageous.


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