Billing Administrator

2 weeks ago

Johannesburg, South Africa Hogan Lovells Full time

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Purpose:
The job holder is responsible for the maintenance of the firms billing records which includes billing administration. The job holder will also be expected to provide support to the billing team in relation to the tasks listed below and is responsible for the input and download of internal costs and the costs of third party providers to the firms accounting system.

Key Performance Areas and Accountabilities:
Data & Matter Capturing and Integrity Maintenance:

- Processing instructions to write-off and transfer time.
- Processing instructions to split or combine time entries.
- The import of a variety of external costs into the firms accounting systems to include Courier costs, H M Land registry fees etc.
- Capturing internal costs to firms' disbursement system (Printroom).
- Criteria checking for matter closure.
- Providing disbursements back up for client bills as requested.

Billing Support, Advisory and Ad Hoc:

- Providing billing support to international offices in the form of amending bills before processing the actual invoice.
- Dealing with ad-hoc queries from both suppliers and the firm's staff and partners.
- Investigating and consulting across departments to resolve queries.
- Ad hoc duties as required

Requirements profile:
**Education**:

- Grade 12 or equivalent
- BCom / National Diploma or other relevant qualification in a related field

Experience
- 1 - 2 years’ experience in Billing at Operational level
- 1 - 2 years’ experience working on financial systems at Operational level

System Skills
- Microsoft Office - Advanced
- Finance Systems ( Elite 3E) - Intermediate
- Microsoft Excel - Advanced

Mental & Environmental Requirements
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to work to deadlines
- Must have clear credit and criminal records

Knowledge and Skills
- Knowledge of a centralized/ shared services environment
- Excellent oral and written communication skills
- Strong organisational, administrative and time management skills
- Strong commercial and financial awareness
- Advanced knowledge of Excel
- Attention to details

Behavioral competencies
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working with others
- Delivering through others
- Detail oriented
- Ability to work with all levels within an organization
- Additional Considerations_
- Applicants must be South African citizens or have a valid South African work permit
- Hogan Lovells Services (South Africa) Limited (Incorporated in England) is an equal opportunity employer. All positions are placed in accordance with the Company’s Employment Equity Plan._
- if you are unhappy with the manner in which we deal with your information._

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