Credit Controller

**Job Number** - 68304 **Job Type** - Permanent **Job Title** - Credit Controller **Computer Skills** - Advanced Excel,ERP,Pastel Evolution **Industry** - Manufacture **City** - Ekurhuleni (East Rand) **Province** - Gauteng - REPORTING TO : Credit Control Manager- KEY ROLES AND RESPONSIBILITIES: - Full debtors’ function - multiple branches;- Full responsibility for collections on outstanding sundry, intercompany, fixer subcontractors cash transaction accounts;- - Receive & process customer credit limit reviews as per procedure;- Manage the debtors order hold process when accounts are overdue, or the customer has exceeded the credit limit and take appropriate action as per procedures;- Maintain live database of debtors, i.e. open and closing of overdue accounts, closing dormant accounts reducing/increasing credit limits or update new information received on a debtor so that the master file database is always updated as per procedure;- Open new customer accounts as per procedure;- Open new fixer subcontractors accounts as per procedure;- Process of invoices on manufacturing system;- Process and allocate payments received daily on manufacturing system;- Balance daily receipts captured on manufacturing system to bank recon balances;- Process fixer subcontractor deductions receipts as per schedules received;- - Maintain the debtor’s book, to ensure that all monies due are received timeously & according to payment terms;- Keep control over customer credit limits and payment terms as per procedure;- Proactive account monitoring & continuous follow up on outstanding balances;- Assist in achieving the company’s cash flow and maintaining good customer relations;- Undertake account reconciliations as required;- Follow up on account queries & resolve discrepancies timeously and; respond promptly and completely to customers, management and internal queries;- Compile request for credit & reinvoice documents as per procedure;- Process discounts when applicable as per procedure;- Compile request for refund documents as per procedure;- Manage CASH accounts & resolve discrepancies timeously;- Daily communication to sales relating to cash payments received as per procedure;- Ensure cash invoices matches payments vs quotes;- Communicate with sales department relating to cash invoices not balanced to payments & resolve queries timeously;- Process small balance credit & debit notes as per procedure;- Correction journals - accounts receivable & general journals as per procedure;- Inter branch payments & journals between all branches;- Inter branch loan account reconciliations;- Month end procedures & reports to branches;- Posting pastel cashbook payment batches & allocate payments;- Balance pastel cashbook payment batches vs bank balances vs manufacturing system balances;- System balance comparisons pastel VS manufacturing system: invoices, age analysis & stock items ;- Update system provisions - bad debt & credit note provisions;- Ensure weekly and monthly processing deadlines are met as required from management;- Prepare & update detailed debtors aging report and submit to management on a weekly basis;- Monthly & weekly cash flow projections;- Report to management on outstanding issues, whilst highlighting potential debtors problems;- Provide ad-hoc reporting as and when requested by management;- Assist with auditors packs;- Liaise with third party collection company - hand over overdue accounts as per procedure;- General admin & filing;- Other finance duties & support as requests and delegated from time to time by management;- Ensure that all transactions are compliant with company policy, procedures and regulations;- Ensure credit management procedures are followed.- **Inherent Requirements** - QUALIFICATIONS AND SKILLS: - Matric / Grade 12- Credit management qualification an advantage.- Min of 5 years’ credit control experience within the construction environment;- Experience in manufacturing and mining will be an advantage;- Experience in managing a multiple site and branch organization;- Previous experience handling Large Book;- EXCEL ADVANCED skills;- Experience on Pastel Evolution software preferred or similar- Experience on a ERP System an advantage;- Telephone collections experience;- Excellent reconciliation skills;- Working Hours: Mon - Fri 7h00 - 17h00- COMPENTENCIES: - Have a strong work-ethic;- You are expected to always conduct yourself in a professional manner and use discretion in your dealings with customers, management, staff, and external organizations with whom you will interact;- Maintain the company's desired level of confidentiality in respect of all aspects of this position;- Ensure utmost integrity and honesty in all interactions with your colleagues, management, and the company's customers;- Understand the concept of responsibility to mean "taking ownership of" and be prepared to personally see through to the end any task assigned;- High attention to detail;- Ability to accurately follow