Contract Specialist

**1. Job Intent**

**Key criteria**:

- Bachelor’s degree (Essential/Minimum)
- A minimum of 3 years relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems.
- Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).
- Competence: MS Office Relevant Packages (Essential/Minimum)

**PURPOSE**:
To manage, coordinate and administer contracts with suppliers. To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

**MAJOR CHALLENGES**:
Providing a contract management service to multiple Business Units, for multiple commodities. Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity. Turnaround times of contract establishment and Statement of Work. Maintaining and effectively executing high volumes of users demands and active contracts

**Experience**:
3-5 years Essential experience relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management.
Operational systems. Understanding of Enterprise Resources
Planning and/or Cloud based procurement solutions (e.g. SAP MM,
Coupa).

**Job Outputs / Tasks**

The incumbent will inter alia be responsible for the following:
**Best Practice and Knowledge Management intervals**
- Identify and support the implementation of process and system enhancements to continuously improve contract management process
- Assist in mitigating risk in terms of contractual exposure to the Company.

**Business Partner Enablement**
- Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
- Provide process advice to business partners/end-users through in-transaction guidance and support
- Working with various internal and external stakeholders to expand and enrich supply chain content

**Compliance,** **Governance and Assurance**
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
- Collaborate and communicate with suppliers
- Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
- Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
- Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

**Contract Management**
- Compile and manage contracts with service providers
- In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
- Negotiate, conclude and administer contracts throughout the contract lifecycle
- Evaluate contractual terms and condition and provide recommendations
- Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
- Evaluate contract stipulations and provide recommendations
- Communicate and ensure adherence to contractual rights and obligations
- Investigate the need for contract extensions and terminate contractual relationship upon completion if required
- Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
- Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
- Manage the end to end contract management process
- Develop and implement contracting portfolio project plans
- Develop, socialise and implement contracting strategies
- Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
- Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
- Ensure guidance and planning to contract modifications, price adjustments and contract close out
- Communicate and ensure adherence to contractual rights and obligations
- Contribute to supplier development including Local Economic Development
- Develop and maintain key supplier agreements with a continuing focus on efficiency gains
- Identify opportunities for cost savings through product substitution, market testing, or other means
- Actively participate in organisation planning as it relates to procurement activities

**Customer and Client Relationship Manageme