Production Administrator

1 week ago

Rustenburg, South Africa Omnia (Pty) LTD Full time

**Overview**:
To provide comprehensive administrative support to the production team, ensuring the smooth and efficient operation of day-to-day manufacturing activities. Responsible for maintaining accurate records, updating systems (ERP, SHERQ, HR), and coordinating communication between departments.

**Qualifications**:

- Grade 12; Diploma or Certificate in Administration, Logistics, or related field.

**Experience**:

- 3 years demonstrated experience in office administration in a manufacturing environment.
- 2 years demonstrated experience working with ERP systems (e.g.SAP, AX, D365,).

**Duties**:
**Administrative Coordination**
- Organize files, documents, and records (digital and hard copy).
- Order and manage office and production floor supplies.
- Coordinate office maintenance and liaise with service providers.
- Create and manage daily, weekly and monthly production schedules and work closely with production team to align schedules
- Communicate changes, delays, or constrains proactively to all stakeholders

**ERP System Administration**
- Maintain and update production data in the ERP system (e.g., material movements, production orders, inventory tracking,
purchasing,receipting).
- Generate daily/weekly / monthly variance reports and perform variance investigations.
- Responsible and Accountable to meet daily process and reporting targets with regards to ERP and related processing
- Monitor and reconcile work-in-progress and finished goods data.
- Assist with BOM updates and production planning support.
- Ensure ERP governance
- Assist with vendor on-boarding process

**SHERQ System Administration**
- Capture and track safety, health, environment, risk, and quality data.
- Maintain compliance documentation and support audit readiness and site inspections
- Coordinate safety briefings, training records, and toolbox talks documentation.
- Coordinate and monitor training expiry dates and schedules refreshers or recertification through training centre

**HR System Support**
- Maintain attendance, shift rosters, and leave records in HR systems.
- Support all HR initiatives and maintain documentation
- Ensure confidentiality of employee information and documentation

**Job Competencies**:
**Job Related Skills**
- Proficiency in MS Office (Word, Excel and PowerPoint)
- Numerical skills
- Attention to detail
- Strong communication/interpersonal skills
- Report-writing abilities

**General**:
**Role impacts**:

- Productivity
- Safety
- Employee relations
- Customer and supplier relationships

**Key Relationships**:

- Senior Management/Management
- Customers
- Support Teams
- Production
- Any other stakeholder as may be deemed important and relevant from
time to time

**Occupational Level: Semi-Skilled

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