Administrator Mssi

1. Comply with FAIS Regulation
- Comply with Marketing Sales Administration manual in accordance with legislative, industry and regulatory body requirements
- Comply with FIT and Proper requirements for new recruitments
- Update appointments and terminations on the FSB register within required time frame
- Conduct bi - annual accreditations on products, legislations, code of conduct and FIT and Proper status and issue updated disclosure letters
- Maintain record keeping on all intermediaries and render support to Sales

2. Validate appointments of Representatives and Juristic Representatives
- Receive information from GSDM for appointments or terminations and action accordingly
- Follow up on all incomplete documentation and send back to relevant parties before pre-approval of appointments
- Pre-approve new appointments (Criminal, ITC, Fit & Proper Requirements & FSB Register)
- Process issuing contracts, disclosure letters and code of conducts to representatives and juristic representatives
- Ensure that all contracts are signed properly before scanning and filing
- Update the appointment and termination spread sheet for uploads to FSB
- Coordinate bridging allowances to representatives within required time frame
- Recon appointments on production yearly
- Recon Group Scheme reps on a monthly basis by comparing commission with production

3. Assist Manager with debarment processes and procedures (TCF)
- Contribute in Identifying undesirable practices and report it to Manager or Compliance Officer
- Assist with debarment and suspension of an agent/ broker when found guilty
- Add debarred representatives to appointment and termination spread sheet for uploads to FSB
- Liaise with legal for letters on termination of broker and rep agreements and place on file

4. Comply with Supervision Processes
- Provide monthly supervision feedback reports to Manager
- Update supervision records on a continuous basis

5. Co-ordinate Training and Awareness on FAIS (Fit & Proper Requirements)
- Create awareness in Assupol Group of Companies with fit & proper requirements (TCF)
- Develop, educate and enabling healthy and business orientated compliance culture on policies and procedures for Sales Administration

6. Check FSB Register
- Check on a monthly basis if representatives or juristic representatives or group schemes are registered on the FSB
- Inform Manager or Specialist if not yet registered, removed or debarred

7. Provide support to Sales Team
- Liaise with various departments to support Sales Team on processes and procedures
- Contribute in providing standard presentations to representatives to Sales Managers and Representatives
- Distribute marketing material to sales team
- Update accreditation and newbus within 1 day of request
- Update Mobi site details within 2 working days of request

8. Record keeping
- Compile a file for each representative according to checklist provided
- Records should be easily available within 7 working days of request
- Ensure updated information and records are filed and electronic filing and backup exist
- Provide new files for external scanning

FORMAL EDUCATION
- Matric

TECHNICAL\ LEGAL CERTIFICATION
- RE5 (advantage)
- 120 Credits on NQF 5 (Wealth Management) (advantage)

EXPERIENCE
- 1-2 year’s Sales Administration