National Fleet

**Vehicle Tracking administration**
- Reconcile vehicle Fleet list with finance asset register
- Maintain accurate cost centre records, report on deviations and compile and send out accurate data for driver and vehicle allocations to relevant stakeholders.
- Provide vehicle tracking reports to the vehicle accident investigators to assist with investigations

**General Fleet Administration**
- Follow the correct processes & procedures, in line with the relevant policies.
- Collaborate with Regional Fleet Coordinators and analyse and compile daily/weekly/monthly reports and presentations for management.
- Verify accurate and completed documentation of vehicle transfers from different branches on the appliable portal and share with the relevant stakeholders
- Acquire all traffic fines on time from service providers and process the fine for redirection or completion of AODs. Notify relevant stakeholders as required.
- Maintain and monitor service schedule adherence by liaising with the regional Fleet team to acquire relevant documentation for completion of services as part of preventative maintenance protocols. Escalate non-adherence to National Fleet Manager.
- Capture monthly invoices on the finance system and follow up on all outstanding payments. Escalate inconsistencies to National Fleet Manager.
- Correlate all CAPEX documentation received and submit for relevant management approval
- Responsible to maintain the accuracy of analytical Fleet related data

**Responsible for the vehicle accident claims administration and coordination**
- Verify, receive, record and reconcile all accident claims. Follow up with centres regarding any documentation required and compile National accident statistics.
- Regularly follow up with centre representatives to confirm that all claims are received within 24 hours of the accident/incident
- Submit a monthly variations report to management on claims not reported / late notifications received from centres
- Investigate open accident claims and request confirmation on progress, informing relevant stakeholders where necessary
- Obtain the agreement of loss and send it to management for authorization
- Submit progress reports on all motor claims to management on a weekly basis
- Record and maintain all vehicle claim files electronically.

**Administer Vehicle disposals**
- Follow up and verify that all written-off vehicles are disposed of as soon as agreement of loss is authorised and that maximum recovery of the written-off vehicle is obtained from the insurers
- Prepare the documentation in line with the disposal policy and get approval for disposal from management
- Verify that the replacement of disposed vehicles has been authorised and that the order for the vehicle replacement is concluded within agreed timeframes
- Keep a record of all disposable assets as well as assets that are already disposed

**Live the organisation culture within one’s centre**
- Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.

**Lead as an Ambassador and executor of Change**
- Act as a change Champion in periods of change to ensure the continuity of operations

Minimum Requirements: Work Experience
- 3 years’ Fleet administrative experience in the logistics environment.
- Insurance claims knowledge**:Advantageous**

Proven track record accomplishment of successfully managing more than one functional area at a national level**:Advantageous**

Minimum Requirements: Education
- Grade 12
- National Diploma/Bcomin Logistics or Supply Chain Management**:Advantageous**

Functional Competencies Required
- Advanced MS Office.
- Code 8 driver’s license.
- General Administration.
- Health and Safety
- Technical (Service, Repairs and Maintenance).
- Fleet Management.
- Project Management
- Financial acumen
- Lean Management

**Behavioural Competencies Required**
- **_Achievement: _**Results-oriented with a high drive to meet objectives and standards.
- **_Conscientiousness:_** Persevering and taking responsibility to meet commitments.
- **_Customer Service:_** Recognize and strive to meet both internal and external customers’ needs and expectations.
- **_Communication:_** Impart instructions, expectations and thoughts clearly through accurate and actionable information.
- **_Information Management:_** The process of gathering, storing, analysing and translating this information appropriately. The management of such information and its relevance to business need.
- **_Critical Thinking:_** The ability to look at a situation from multiple perspectives and analyse facts to understand a problem thoroughly.
- **_Teamwork:_** Work co-operatively with other members of the team to achieve a common goal effectively.