Office Administrator

**Main purpose of the job**:

- To perform various administrative and driver tasks to support the operations staff
- The Office Assistant/Driver will undertake a variety of activities in the office

**Location**:

- **Hatfield, Pretoria/Tshwane**

**Key performance areas**:

- Manage the distribution and monitoring of airtime to all project teams
- Maintain project files and records so they remain updated and easily accessible
- Sort and distribute tools and resources to all facilities
- Assist with bulk printing for facility-based staff
- Assist with submission of invoices and payments follow-up
- Take minutes of meetings during procurement-related meetings
- Assist in office management and organization procedures
- Monitor stocks of office supplies and report when there are shortages
- Maintaining accurate record-keeping and documents filling
- Ordering and distribution of stationery and consumables
- Manage meeting rooms and ensure efficient use thereof
- Fulfill messenger and driver duties for the team
- Transporting employees to and from meetings and the facilities
- Collecting and delivering classified documents
- Rendering fleet management support
- Supervise and manage the duties of subordinates to ensure optimal staff utilization and maintenance of sound labor relations
- Perform and facilitate performance development and assessments
- Identify substandard performance by team members and take necessary corrective action
- Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organization
- Identify training gaps at facilities and arrange with the training department the necessary training
- Facilitate skills transfer from program staff to DOH counterparts
- Promote harmony, teamwork, and sharing of information
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Welcome and greet visitors, log them in and out of the facility, assign them security badges and contact the relevant employee escort
- Direct employee visitors from the various syndicates scheduled for meetings, training, and/or induction to the appropriate venue(s)
- Ensure that the Reception area is clean and presentable at all times
- Direct and monitor the presence of suppliers on-site
- Support the booking of meeting rooms and ensure meeting rooms are prepared
- Take ownership and accountability for tasks and demonstrates effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving own career development by participating in ongoing training and development activities
- Carry out other ad hoc duties as it may be necessary within the business for skills development

**Required minimum education and training**:

- **Matric**:

- **Computer literate in standard MS Office packages**:

- **A valid Code 10 driver’s license with PDP and no endorsements**

**Required minimum work experience**:

- **2 years of relevant experience**

**Desirable additional education, work experience, and personal abilities**:

- Proven experience as an office clerk or other clerical position
- Working knowledge of office devices and processes
- Very good knowledge of MS Office
- Excellent communication skills
- Very good organizational and multi-tasking abilities
- Knowledge of the Road Traffic Act
- Must manage vehicle appropriately
- High level of trustworthiness and reliability
- Physically fit
- Excellent communication skills
- Self-discipline

**Demands of the job**:

- Able to work in a demanding environment and adapt to changes
- Must be contactable after hours for any unplanned emergencies or queries

**Communications and relationships**:

- Ability to establish and maintain effective working relationships with internal stakeholders at all levels within the organisation, as well as all external stakeholders

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health