Debtors Clerk

Gauteng, Irene
- (Market related)

**Debtors Clerk - FMCG (Gauteng, Irene)**

We have a Debtors Clerk vacancy at our Irene Office

**QUALIFICATIONS**:

- Grade 12 (Matric Certificate).
- Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous.

**EXPERIENCE**:

- Minimum of 1 - 3 year’s work experience in a similar role.
- Accounting System experience would be advantageous.

**SKILLS REQUIRED**:

- Proficiency in English and effective verbal and written communication skills.
- Customer service orientation, problem solving and negotiation skills.
- High degree of accuracy and attention to detail.
- Excellent interpersonal skills and the ability to build relationships for the long-term.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Willing to work in a team environment and to practice sound professional behaviour within a team.

**JOB ACTIVITIES**:
**1. Bank Reconciliation**
- Capturing and / or importing bank transactions into SAGE Evolution
- Accurately allocating bank transactions to customer and supplier accounts
- Reconcile bank balance to bank statement via SAGE recon module

**2. Customers (Debtors)**
- Allocate receipts to customer invoices / credit notes as per remittance received
- Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims)
- Process approved price claims on accounts
- Send out weekly and monthly statements to customers
- Maintain and update customer details on SAGE
- Inform customers regarding overdue accounts
- Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes
- Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

**3. Maintain Customer Age Analysis**
- Review and maintain the account receivable age analysis on a weekly/monthly basis according to allocated customer accounts and attend weekly meetings with Management to go through and discuss the Age Analysis

**4. Basic General Journals**
- Rounding - round cents to match invoice / payment
- Approved reclassifying journals - re-allocate amounts when needed
- Rebate and discounts - account for as per signed customer agreements and remittances

**5. Credit Notes and Tax invoices**
- Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory. (Only when approved by authorised manager)

**6. Customer Credit Limits**
- Uplift customer credit limits on managements’ request / approval

**7.**
**Pay in Advance Customers**
- Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management

**8. Other**
- Reconcile Services accounts (Intercompany) accounts.
- Send out National/Factory/Marketing expenses reports.
- Process monthly Staff accounts journals (inter company retail stores)
- Assist with adhoc tasks as needed

For more information please contact:

- Janette Smuts