Receptionist- Durban
6 days ago
**About Us**:
As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.**
Duties & Responsibilities**:
- Provide an adequately staffed reception service during business days from 08h00 to 16h00 Monday to Thursday and 08h00 to 15h00 on Fridays -Attending to visitors at ABB Durban’s reception by greeting, welcoming, and directing them appropriately and notifying the relevant ABB personnel of the arrival of any visitors -Maintaining the cleanliness and overall neatness of the front desk -Answering telephones and responding to enquiries or referring enquiries to the relevant ABB Durban’s personnel -Understand basic ABB product groups to be able to filter calls to the correct departments -Report any faults/damages/maintenance requirements around the office and premises to the responsible contractor/supplier and ensure that the area is safe and in good condition after the work has been completed. This must be followed through from the beginning to the completion by the receptionist. -Purchase Requisitions, Purchase Orders and payment must be completed and checked by the receptionist for the work to commence. -Log a complaint with regards to incomplete/incorrectly completed work to the contractor. -Send overtime sheets of workshop staff to Head Office when requested. -Receive faxes, documents and parcels and then forward to the relevant departments -Arrange courier collections, receive, and redirect deliveries to various departments. -Ordering catering for training and events, as required / making restaurant bookings as per Management’s request -Ordering Stationery and other office supplies from ABB approved Suppliers. -Ordering and distributing office consumables (coffee, tea, sugar, cleaning detergents, etc.) and controlling stock count thereof by doing random checks. -Creating purchase requisitions on SAP and following-up on purchase order releases. Processing of invoices on SAP for facilities related costs and per Management’s request and ensuring that all the invoices have the correct information on them. -Creating Service Entry Sheets and following up on its releases -Submission of Invoices to the accounts department and following up on the vendor payments -Scan, print and copy for all divisions when required o Supervising the cleaning, gardening, and security team. -Check and manage boardroom bookings and manage boardroom events**
Skills and Competencies**:
- Negotiating skills -Time Management Skills -Good Communication Skills -Good Customer Service Skills
**Qualifications**:
- Matric / Grade 12 -Completed relevant Diploma/ or Certificate in Office Administration will be an advantage
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