Accounts Receivable Manager

2 weeks ago

Johannesburg South, South Africa Indaloyezwe Human Capital Full time

**Roles and Responsibilities**

Daily
- Daily in the morning at 8.00 print bank statements for all entities and mail to credit controllers
- Payment allocations needs to be done for all entities by 10.00 every day
- After month-end completed make sure all accounts unpaid goes on hold on the 2nd working day of new month and mail to reps and Managers
- Deslee Mattex accounts on hold for unpaid accounts, credit controllers only contact customers on the 15th of current month
- After month all Credit Controllers must hand Manager remittance advices and journal allocation/Manager to check allocated discount and re-do discount calculation)
- Insure on hold reports done daily and mailed to different entities
- Do daily journals for samples and transport deductions
- After month-end work through all the entities and spot check for overdue unresolved queries
- Help credit controllers when they query with difficult customers
- Look at all COD accounts and make sure we have no debits (payments must be paid upfront)
- Approve staff leave
- Make sure staff work proper business hours
- Monitor scanning with scanning lady make sure we received daily documents and weekly documents from Transporters
- Manager must have knowledge of all accounts and must help reconciling accounts if credit controller has any issues
- Manager must approve any access on **Syspro** for staff

Weekly
- Manager to look at reports for unmatched invoices on a weekly basis (if no proof of delivery is scan on system)
- Ensure credit controllers mail branches and stores if we have deliveries without goods received vouchers (GRV) invoices will not be paid if branches does not issue GRV on delivery.
- Receive amendment reports 2x week from IT on all changes done in the week --check and mail to FM at different entities
- Have weekly meetings with credit controllers
- Check and make sure all accounts within their limits and no balance over terms
- Look at unallocated credits on accounts
- Ensure collections done in Botswana controllers to follow-up with agents for documentations -once collected credit to store and agent must be debited for stock collected
- Monitor all entities for unresolved queries on accounts
- Monitor all queries via branches to be resolved in 24 hours claims on account re-established after month-end must be resolved within the current month

Monthly
- Make sure we meet our deadline for stock take regarding credit notes to be processed --monitor workflow
- Help with risk report overdue balances and reasons for risk report
- Training staff to have back up person for each person.
- Make sure we all done with payment allocations and contra of accounts before we roll over to new month

Financial Year-End
- Make sure all claims and queries resolved before end June
- Make sure credit controllers go through all invoices delivered from our drivers and transporters to make sure full GRV’s received if any discrepancy credit controller to investigate all credits must be done before end June or balance of invoice will not be paid.
- Monitor no invoices invoiced in June delivered in July for financial year-end
- Draft letter for controllers to mail to customers regarding our year-end and on time payments
- Make sure controllers contact all customers for on time payments end June.
- Make sure all credit controllers mail invoices and proof of delivery docs to customers to insure full payment end June
- Monitor Big box credit controllers meet their deadline for retail client downloads
- Make sure all journals done for year-end

Mid Financial year-end/December
- Make sure all queries resolved in December
- Draft letter for controller to mail to customers regarding payments in bank on the 31st December
- Controllers to make sure customers received all copies and proof of delivery documents for full payment on the 31st
- Controllers will be back at work to complete mid-year after new year
- Manager to control all requests from Auditors when info needed

Ability to commute/relocate:

- Johannesburg South, Gauteng: Reliably commute or planning to relocate before starting work (required)

License/Certification:

- SYSPRO (required)

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