Pilot Hall Administrator

**Job Description and Responsibilities**:

- To assist the Pilot Hall Leadership Team in the analysis, co-ordination, controlling and daily administration of Pilot Hall
- Provide pro-active finical advice and exercise constructive controlling including Monthly forecasting on Overheads and Capex for the Business unit to meet financial performance targets, identify and report out of line situations and / or opportunities for financial improvements.
- Coordinate Occupational Health & Safety and Environmental (OHSE) for the Business unit to ensure compliance in line with OHS, Environmental Policy and the Volkswagen Group Health and Safety Policy.
- Coordinate Quality Management System (QMS) for the Business unit to ensure compliance in line with the Volkswagen Group Quality Policy.
- Responsible for the creation of electronic presentations and documentation for Business meetings.
- Responsible for the planning and organisation of Divisional Events and Workshops
- Coordinate Overhead and Capex purchase orders as well as Capex requests for the Business Unit.
- Responsible for the maintenance of an electronic filing system for the Business Unit by communicating and ensuring adherence to prescribed company and Divisional filing guidelines and systems.
- Coordinate weekly Overtime requests and prepare Monthly Overtime Forecasts for the Business Unit.
- Responsible for the preparation and submission of Timesheets as well as Standby and Acting Allowances for the Business Unit.

**Education and Experience**:

- A Formal 3-year Degree / Diploma in Commerce, Management Accounting, Business Management or equivalent Administrative Qualification with exposure to Finance
- A minimum of 3 years’ working experience, preferably within the automotive industry

**Skills, Attributes & Other requirements**:
ESSENTIAL:

- Knowledge and understanding of Quality Management Systems
- Knowledge and understanding of OHSE and applicable standards
- Analytical ability and creativity for problem solving
- Must be computer literate (MS Office)
- Good communication and presentation skills, team player and ability to work autonomously

PREFERRED:

- Basic proficiency in German language
- Experience with SAP for Financial Control
- Experience with Audit preparation and facilitation