Administration Clerk

3 days ago

Durban, South Africa Motor Industry Bargaining Council Full time

**Duties and Responsibilities**
- Stationery and consumables procurement and administration
- Conducts monthly stock taking for stationary and office supplies, ensuring acceptable stock levels to support operations
- Administration of asset register in compliance with MIBCO policies and procedures
- Maintain a comprehensive and updated filing system for all Council tools of trade [vehicles, phones, laptops, 3G/4Gs]
- Obtains quotes for stationery, consumables, services and repairs in line with the MIBCO Procurement Policy and the Delegation of Authority Framework within the approved Regional Budget
- Raises purchase orders on the MIBCO Sage X3 system for approval by the Regional Secretary in line with the MIBCO Procurement Policy and the Delegation of Authority Framework
- Prepares and administers Accounts payments
- delivery notes, purchase orders, submission of invoices to SSC Finance for payment in line with the Procurement policy.
- Requests proofs of payment from SSC Finance as and when needed, and sends same to service providers as well as keep copy on file
- Administers service level agreements in compliance with Procurement policy
- Responsible for arranging building maintenance and repairs as and when required for all MIBCO KZN offices
- Verification of vehicle log sheets, tracking trip reports and escalating to Regional Secretary
- Reports IT and Mibco telephone system faults to BI and monitor progress and provide feedback regularly
- Maintains the regional supplier database
- Prepare vehicle licence forms
- Welcome and assist visitors
- Liaising with outstations
- Assist with arranging catering for staff functions and other meetings
- General adhoc administrative duties

**Knowledge/Experience/Skills/Requirements**
- Above average verbal and written communication and listening skills
- Ability to build strong effective relationships
- Must have good analytical skills with attention to detail
- Must have good conflict handling skills
- Strong persuasion skills
- Report writing skills
- Above average administration skills
- Strong organizational and planning skill

**Qualifications**
- An appropriate Grade12 Certificate and /or equivalent academic qualification
- Tertiary qualification in office administration or related will be an advantage
- The ability to communicate in English is essential
- Must be able to handle own correspondence
- In possession of a current valid driver’s license (advantageous)
- Advanced Computer literacy (Word And Excel)

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