Administrative Clerk

2 weeks ago

Klerksdorp, South Africa BHBW South Africa Proprietary Limited Full time

**Purpose of the Role**

Perform clerical support function for the Service department with specific reference to administrative support to the Technicians. Perform related administrative tasks and process steps including record keeping, filing, and data capturing.

**Key Performance Areas**
- Follow - up on WIP and ensure that the work is completed and submitted
- Compile WIP report for the Area Service Manager to action accordingly
- Follow - up on parts - ETA
- Generation of quotes and following up with suppliers
- Ordering of parts
- Arranging purchase orders for clients (PO)
- Responsible for ensuring POs are authorised
- MIGO all supplier invoices and POs and balance to actual order request document
- Arranging payment for suppliers and customers including accounts that are blocked
- Follow - up on warranty work and resolve all issues and queries
- Arrange oils and service parts to be collected from Welkom and delivered to Lichtenburg
- Keeping control of stock in the workshop i.e., oils, consumables, and spare parts
- Maintain a safe working environment (according to safety policy and procedures)
- Arranging and updating of safety files correctly, and delivering them to all our plants
- Arranging load test certificates for customers

**Qualification, Experience and Competencies**

Minimum Qualification
- Grade 12
- Certificate in administration would be an advantage

Minimum Experience
- Administrative experience - minimum 2 years
- A technical background will be an advantage
- Experience with SAP would be advantageous

Competencies
- Self-starter with high level of initiative taking
- Results/action oriented
- Flexible and adaptable
- Effective analysis of data
- Attention to detail
- Customer service orientation
- Effective verbal and written communication skills
- Effective interpersonal relationships
- Computer literate - MS Office
- Experience with National team and accounts
- Team player

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