Bookkeeper

2 weeks ago

Pretoria, South Africa KM CONSULTING Full time

_**BOOKKEEPER, R18K, PTA-EAST**_

International FMCG Company specializing in Organic & Natural products requires min 5yrs exp in the following:
A MUST - Must have worked with inventory/stock, and 2) all stock comes from overseas so foreign exchange transactions are an important aspect of the job. Experience in foreign exchange transactions

Sage Accounting package proficiency
- Computer literacy - particularly MS Office packages (Excel essential)
- Bookkeeping experience involving inventory essential
- Understanding of warehousing, logistics and wholesale business

AREAS OF RESPONSIBILITY:
**Bookkeeping**
- **Creditors**
- Receive invoices from supplier and obtain approval from management
- Process invoices and reconcile to statement
- Match payment and file
- Liaise with suppliers (local & international) on any queries
- Process all foreign supplier transactions
- Prepare monthly creditor payment schedule and provide to Managing Director for payment prior to month end
- **Debtors**
- Process invoices for orders as necessary
- Ensure that online invoices are created that were missed by Stock2Shop integration
- Compile and send out monthly statements
- Debtor management including follow up with customers to ensure payments are on track and in line with the payment terms
- Build relationships with key finance people within the customer base
- Prepare revenue forecasts on monthly basis for cash flow purposes
- Handle all account queries
- **Bank**
- Process cash book entries with appropriate allocation of payments and receipts
- Perform bank reconciliations
- Liaise with the bank on queries and import-related matters (eg. EOI’s & FEC’s)
- Maintain, control and reconcile Petty Cash
- Check reconciliation and statement for company credit card and submit to Managing Director for approval and payment
- **Inventory**
- Issue Purchase Orders to warehouse ahead of shipment arrival and process shipment
invoices to add to inventory
- Create new stock codes and pricelists
- Ensure stock figures are accurate and match warehouse actual stock on hand
- Add new stock items
- Ensure random and year end stocktakes are done to ensure accuracy of SoH
- Investigate and manage stock variances and do stocktake adjustments on Sage after management approval of variances and raise claims if necessary
Accountant Liaison
- Work closely with company accountant on queries and complicated matters to ensure compliance and risk mitigation
- Prepare month end schedules and reconciliations ensuring that deadlines are met for handover of work to the accountant for monthly management accounts
- Prepare documentation and handle queries from accountant relating to the annual financial statements

**General Administration**
- Maintain BBBEE data as required and liaise with consultant to facilitate verification and audit preparation and queries
- Processing of Staff Expense Claims and Staff Purchases requests for approval by Managing Director
- Preparation of Trade Finance and banking documentation
- Maintain Royalties & Deposits schedules

Send CV in Word format+photo to: Ref: Bookkeeper

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