Ir Specialist

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications

IR SPECIALIST - DURBAN

CORE PURPOSE
To provide Employee Relations advisory service to management and to ensure adherence to employee relations policies, procedures and agreements.

CORE FUNCTIONS
- Assist line management in evaluating and achieving current and future Human Capital requirements for effective organisational performance
- Implement HR systems, record-keeping, procedures, metrics and reports in order to provide line management with relevant information relating to headcount and reporting structures
- Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law and make recommendations for continuous improvement
- Advise management on the process and substantive aspects of disciplinary action for less serious misconduct.
- Charge documents and notice of enquiry to be issued to employees within the stipulated time periods
- IR Issues to be discussed and resolved, required paperwork completed
- Assist in the appointment of a Chairperson and Initiator in disciplinary enquiries;
- Provide disciplinary hearing outcome feedback to employees
- Organise, attend and keep records of meetings between management and employer representatives in cases of employee disputes and provide HR advice in preparation for CCMA hearings
- Assisting with obtaining and influencing settlement mandates for statutory conciliation and non-statutory mediation proceedings;
- Assisting or representing management in statutory conciliation/non statutory mediation/advisory arbitration proceedings;
- Liaising with the Legal Department with regards to the evaluation of disputes and disciplinary cases and determining to whom the dispute or pre-dismissal arbitration should be assigned, to present management’s case;
- Providing procedural advice for incapacity investigations and advising management on work adaptations and alternative work options;
- Ensure the probation process is conducted and implemented according
- Assist management with the poor performance process, and ensure the process is carried out
- Track contract renewals and inform departmental management before the contract expiry date.
- Renewal contracts are completed, issued to the employee and returned before one week of the contract expiry date
- Provide an effective and dedicated HR advisory service to employees and management through being the first-line HR contact for employees and/or managers in addressing people related issues
- Provide effective HR support and advice to employees and line management in relation to employee performance, ensuring line managers are familiar with and adhere to performance management & disciplinary policies and procedures, and ensuring that accurate performance data is recorded and available to facilitate effective decision-making
- Identify and/or respond to and resolve conflict between employees and/or management
- Ensure organisational compliance with relevant labour legislation
- Identify and propose solutions to issues relating to reward, remuneration & benefits in order to contribute to optimal employee engagement, retention and performance
- Gather and analyse relevant HR metrics and compile monthly HR related statistical reports in order to provide line management with accurate information to support decision-making
- Assist in the preparation for BEE Skills Report and Employment Equity reports
- Make optimal use of Human Capital Management (HCM)/ HR Information Systems (HRIS) in order to improve efficiency and effectiveness of the HR department in service delivery to line management
- Ensure confidentiality and security of all HR data in line with the POPI Act
- Conducting regular audits within the institution to ensure that contingency plans are correctly implemented and up to date
- Take charge of the Risk Assessment and ensure actions of action is tracked and completed
- Review all SLA’s for HR Service providers
- Assist the OD Consultant with the identification of issues relating to employee morale, organisational culture and organisational climate
- Self-Development - 45 minutes of weekly LinkedIn learning completed weekly

QUALIFICATIONS
- LLB, Industrial/Organisational Psychology or related field
- Honours LLB, Industrial/ Organisational Psychology
- Registration with the HPCSA as a Psychometrist
- Registration with the SABPP and/or IPM or other relevant professional body

EXPERIENCE
- Minimum of 3 years’ experience in Human Resources
- Experience working in the tertiary education sector

RELATED KNOWLEDGE, COMPETENCIES AND SKILLS
- Knowledge of all HR functions and best practices, including:

- Relevant labour legislation
- Knowledge and experience in the implementation of disciplinary procedures and handling of grievances
- Knowledge and experience in the implementa