Vehicle Stock Controller

Motus MULTIFRANCHISE VEREENIGING (HYUNDAI & KIA) has an opportunity available for a VEHICLE STOCK CONTROLLER. This is a role that requires high levels of attention to detail and accuracy, and the ability to keep calm under pressure. In summary, the purpose of the Vehicle Stock Controller's role is to manage the process of bringing new and used vehicles into stock to control to optimise the availability of stock for sales, invoicing deals and ensuring accurate records are maintained for control of assets.

**Position Overview**:
Motus MULTIFRANCHISE VEREENIGING (HYUNDAI & KIA) has an opportunity available for a VEHICLE STOCK CONTROLLER. This is a role that requires high levels of attention to detail and accuracy, and the ability to keep calm under pressure. In summary, the purpose of the Vehicle Stock Controller's role is to manage the process of bringing new and used vehicles into stock to control to optimise the availability of stock for sales, invoicing deals and ensuring accurate records are maintained for control of assets.

**Specific Role Responsibilities**:
**Key Tasks**:

- Invoice vehicles accurately and timeously in accordance with the offer to purchase authorised by management.
- Ensure accurate and timely (daily) capture of purchase invoices.
- Bring vehicle into stock.
- Invoicing vehicles out.
- Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.
- Raise/ create cheque requisitions in accordance with standard processes and policies.
- Verify creditor invoices.
- Contact suppliers regarding outstanding invoices and capture.
- Monthly reporting on outstanding orders.
- Balance vehicle costing on**Autoline to the department manager’s cost sheet.
- Ensure required documentation is available in the deal file before invoicing.
- Assist Sales Managers in reporting of sales cards.
- Daily debtor’s allocation and updates to back office.
- Report any deviations to the Dealer Principal.
- Stock takes (twice a week) of all vehicles bringing vehicles into stock.
- Provisions on all vehicles that are in stock.
- Update stock list with retail prices.
- Control of the Demo Fleet, updating relevant reports, back office and weekly stock takes.
- Responsible for registration and licensing documents for the used vehicle department.
- Work closely with the Sales Executives and Sales Manager/s.
- Cashier for the entire dealership - Receiving payments for all service, parts and sales customers.
- Petty cash - in control of petty cash for the dealership.
- Attend all relevant OEM training courses, and any other developmental training opportunities allocated.

**Qualifications and Experience**:
**Experience Required**:

- Two (2) years of relevant administrative experience in the motor industry which includes experience in invoicing.
- Experience in automotive retail environment either in cashier or sales.

**Qualifications Required**:

- Senior Certificate (Grade 12) with Mathematics/ Accounting.
- Bookkeeping qualification will be an advantage.

**Other Requirements**:

- Valid, unendorsed drivers license
- Computer literate
- A working understanding of DMS system's is required. Prior experience on DRIVE is highly desired.
- Knowledge of basic arithmetic
- Knowledge of basic bookkeeping
- Knowledge of relevant dealership stock and sales policies and procedures.
- Understanding of the compliance governing the retail industry would be an advantage.

**Skills and Personal Attributes**:
**Essential competencies (essential for meeting nearly all job objectives)**:

- Communication skills in English (read, write & speak) to be able to effectively communicate with customers and colleagues/stakeholders.
- Interpersonal ability; working with people, relating to others.
- Highly developed ability to organise, control and multi-task.
- High attention to detail and accuracy.
- Making decisions within scope of responsibility and taking action.
- Initiative and problem-solving abilities
- Delivering results and meeting customer expectations.
- Customer orientation; a commitment to service excellence and customer satisfaction.
- Analysing
- Planning and organising; monitoring own performance against expectations/ targets/ deadlines.
- Coping with pressure and setbacks; able to work productively in a pressurized environment.
- Team work orientation, yet still able to work independently with mínimal supervision.

**Personal Attributes**:

- Highly self-motivated and able to maintain a positive, cheerful outlook.
- Ethical
- Reliable
- Able to work flexible hours including one weekend day and holidays to meet the needs of the business.
- Results driven and orientated
- A willingness to learn